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How to delete shared file in MS TEAMS Chat

Anonymous
2020-03-22T23:21:41+00:00

Clicking the ellipsis does not provide the delete option. I am the Chat organizer/admin.

Microsoft Teams | Microsoft Teams for business | Other

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  1. Anonymous
    2020-03-23T05:02:04+00:00

    Hi #aj，

    The shared files in Teams chat are uploaded to the file owner’s OneDrive for Business. There’s no delete button directly in Teams UI. We know that if there’s a delete button in Teams UI will be better.  Many members have also mentioned this in our UserVoice. You can vote this one: Delete files shared in chat to show more impacts. The related team often take useful and popular ideas there. Your voice is always important to us. And we will try to make our products and services better for you and others.

    To delete the shared file in Teams chat, the workaround will require further 2 steps. You can check the steps below:

    1.       Delete the Teams message including the shared file. This will only make the shared file disappear from the Teams chat “Files” tab. However, the shared file is still stay in the OneDrive for Business. And the most important thing is, any shared users still have access to this file.

    2.       Let the file owner go to his OneDrive for Business, there’s a folder named “Microsoft Teams Chat Files”. Delete the shared file here in OneDrive for Business, then the file will be deleted, and the shared user can’t access it.

    Note: If you only do step 2 without deleting Teams message (step1), the shared file will still show up under Teams chat “Files” tab. But the shared user will get error message (something like, can’t access because the file may be deleted or moved) when he tries to access it. So, to delete the file and access permission, we suggest you do both steps.

    Regards,

    Rena

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  1. Anonymous
    2020-04-09T20:00:38+00:00

    WOW that is very complicated!  Why?  Now I do not want to share files with TEAMs.  When can this be made easier?  I want to delete the recording from presentation I did via teams meeting. 

    Please help!

    Thanks

    Shawn

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  2. Anonymous
    2020-04-10T13:37:37+00:00

    Hi Shawn,

    Sorry for that, I agree that we need to improve the way to delete shared file in Teams UI.  As this is for product improvement, we would like to invite you vote this UserVoice: Delete files shared in chat to show more impacts.

    For deleting recording from presentation via Teams meeting, the recording should be saved to Microsoft Stream. You can go to the Stream app to delete the video. If you meet any issue when you do this, you can post a new thread with more detailed information. We are glad to help you case by case.

    Regards,

    Rena

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  3. Anonymous
    2020-04-01T00:10:43+00:00

    Thanks Rena,

    really helpful, I was able to delete the chat message + file both from the teams chat by my teams mobile app. I simply tap and hold on the message I wanted to delete and it gave me an option to delete. For some reason this option was not available in the desktop app of teams. Hope that helps

    Thanks

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  4. Anonymous
    2020-03-25T08:33:05+00:00

    Hi #aj，

    Have you deleted the shared files with the steps above? If you still have any problems, please feel free to post back and we will be glad to help you.

    Thanks,

    Rena

    2 people found this answer helpful.
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