Is it possible to add or customize multiple room names or zones within the "Office" work location in Microsoft Places so employees can specify where exactly they’ll be working onsite?

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Vy-Ng – MSFT | Microsoft Community Support Specialist

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Dear Ankita Gogia, 

Good day! Thank you for reaching out to the Microsoft Support Community and sharing your thoughtful question about configuring work locations in Microsoft Places. We understand how important it is for your team to have the flexibility to specify their exact onsite location, and we’re here to help you explore the best way to achieve that. 

For your information, Microsoft Places does support customizing work locations beyond the default “Remote” and “Office” options. You can configure specific rooms, zones, or desk areas (such as “Room 101” or “Conference Room B”) so employees can indicate exactly where they’re working onsite. 

To help you get started, here’s a step-by-step guide you can follow. You can check each step to see if it suits your organization’s setup. 

1. Prepare Room Metadata 

• Make sure your rooms are listed in your organization’s directory (Exchange or Outlook RoomList).
• Include details such as building name, floor number, and room name (e.g., “Building A – Floor 2 – Room 101”).

2. Enable Desk Pools and Room Booking 

• In the Microsoft Places admin settings, you can configure desk pools and allow employees to book specific rooms or desks.
• This setup supports filtering by zones or sections within a building.

3. Contact Microsoft Places Support 

• If you’d like assistance with setup or updating location data, you can email our support team at Get started with Microsoft Places - Microsoft Support
• They can help with onboarding, metadata updates, and advanced configurations.

4. Test and Communicate 

• Once configured, test the location picker in Outlook or Teams to ensure rooms appear correctly.
• Share the new setup with your team so they can begin selecting their specific work locations.

For more information, you can check some knowledge from here: Configure buildings and floors - Microsoft Places | Microsoft Learn 

I hope this guide helps you move forward with confidence. If you’d like help reviewing your current setup or have any questions along the way, please feel free to reach out. I'm here to support you every step of the way. 

Warm regards, 

Vy-Ng - MSFT | Microsoft Community Support Specialist