Teams Polls: Can Name Recording Be Default?

Thank you for reaching out to us. 

Currently, in Microsoft Forms or Microsoft Teams Polls, there is no default feature to display only one question at a time and allow the moderator to control the visibility of subsequent questions. Therefore, to achieve this, you may need to apply manual workarounds or use other tools to manage and control the questions. 

We understand that this may be inconvenient, and we greatly appreciate your patience during this process. 

If you have any suggestions or would like to request this feature, please feel free to share your feedback on the https://feedbackportal.microsoft.com/. 

Best regards, 
Dustin-TP-MSFT | Microsoft Community Support Specialist

Hello Dustin,

Thank you for your prompt response. Is there a way to configure forms so that only one question appears at a time, with moderator control over its visibility? We need to ensure that participants cannot see upcoming poll questions.

Dear KU learning admin, 

Thank you for reaching out to us regarding the default name recording setting in Microsoft Teams Polls. 

At present, Microsoft Teams requires poll creators to manually check the option “Record names of respondents (only visible to creator)” each time a poll is created. Unfortunately, there is currently no built-in option to set this as a default via user settings or admin policies. 

However, to help minimize the risk of manual oversight, we would like to suggest two practical workarounds: 

Option 1: Use Microsoft Forms to Create Polls 

You can use Microsoft Forms to create polls and share the link directly in Teams. When selecting “Only people in my organization can respond,” Forms will automatically record respondents’ names without requiring any additional action from the poll creator. 

How to do this: 

1. Go to https://forms.office.com
2. Create a new form with your desired questions
3. Under “Settings,” select “Only people in my organization can respond”
4. Share the form link in Teams

This approach ensures that names are always captured and helps meet compliance requirements without relying on manual steps. 

Option 2: Internal Guidelines for Moderators 

If you prefer to continue using the built-in Polls feature in Teams, we recommend: 

• Creating a standard operating procedure or checklist for moderators
• Emphasizing the importance of always checking the “Record names of respondents” option before publishing a poll
• Optionally, implementing an internal review or reminder process to ensure compliance

If the above solutions do not meet your specific requirements, we recommend submitting a support ticket to Microsoft for further assistance. This will help escalate the issue to the appropriate product team. 

You can do this via your Microsoft 365 admin portal or through this link: https://admin.microsoft.com/#/support/requests 

As you know the Microsoft community is here to help with the information you need or issue you are facing regarding Office 365 products.  

But since you have any concerns or changes that you want to make, you can always post your valuable suggestion on Microsoft Feedback portal. Ideas · Community 

Best regards, 

Dustin-TP- MSFT | Microsoft Community Support Specialist