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Office 365 Group Calendar vs Individual Calendars: Duplicate Events

Anonymous
2016-10-05T17:49:44+00:00

Hi, I am subscribed to Office 365 Business. We have just a few users at this point, but I haven't been able to figure out how calendar events should work for groups.

Here's what I'm trying to do. I created a group and enabled editing for everyone on the Group Calendar. I would like to be able to create new calendar events on the group calendar that show up on everyone's calendar who is in the group, instead of having to create an event on a personal calendar and invite everyone. This is assuming that they have the Group Calendar set to show up in their Calendars page in Office 365 and have the group account synchronized to their iPhone or Android Calendars.

For some reason, I'm getting duplicates though. The events that I create on the group calendar are duplicated on my calendar and on everyone else's calendar so we have two events for each one we create.

Is there a setting to stop copying Group calendar events to personal calendars or am I doing something else wrong? :P

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  1. Anonymous
    2016-10-05T19:05:00+00:00

    Hi John,

    This is a normal behavior. Events added to a group calendar are treated as meetings, and invitations are sent to all subscribed members. When you create an event on a group calendar, it appears as organized by the group. You're automatically added as an attendee, and the event is added to your personal calendar. For more information, you may refer to this article: Schedule a meeting on a group calendar and pay more attention to this paragraphs “Join versus subscribe”.

    Regards ,

    Rick

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  1. Anonymous
    2016-10-14T20:09:02+00:00

    I think I've figured out what is happening now, at least in my situation. When I create an event on the group calendar, it checks the box for "Send an invitation to the group" by default. If I forget to uncheck this box, it will put the event on my personal calendar and on the group calendar. When I was subscribed to the group, I got an invitation, but since I am no longer subscribed, the event is accepted automatically by my account as soon as it is created and I have two events, one for the group, and one for me. This doesn't happen if I uncheck the send invitation to group box.

    Of course, making sure I uncheck the group invitation box every time I create a meeting is the workaround, but it would be nice if I could set it so that is not checked by default.

    Also, I can't see how auto accepting an event without a user giving permission would be expected behavior, unless there is a setting somewhere to change this.

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  2. Anonymous
    2016-10-11T02:03:38+00:00

    I think so, but not sure yet. Still haven't seen new events come through yet since I unsubscribed. I can post again if I still see the issue.

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  3. Anonymous
    2016-10-11T01:51:34+00:00

    Hi John,

    Did the issue persist after you unsubscribed from the group?

    Regards,

    Rick

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  4. Anonymous
    2016-10-06T19:11:11+00:00

    Thanks. I unsubscribed from the group, so I'll see if that prevents duplicates.

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