Share via

Public Visibility of Meeting Room

Anonymous
2016-07-25T06:23:05+00:00

We have a meeting room that want to share with another business. The problem is that when they try use the scheduling assistant to view the availability of the meeting room, it says that the detail is unavailable.

How do we enable people in a different org/domain name etc, to view the availability of a meeting room in our 365 instance?

Outlook | Windows | Classic Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

9 answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. Anonymous
    2016-08-10T22:10:38+00:00

    Hi Gary,

    Would you mind sharing the detailed steps to share a meeting room?

    Here are my steps for your reference:

    1. Sign into the eac.
    2. Go to recipients>resources, double click the meeting room.
    3. Click mailbox delegation, add yourself full access permission to this meeting room.
    4. Click save.
    5. Go to outlook web app.
    6. Click your avatar on the right upper corner, click open another mailbox.
    7. Type the email address of the meeting room and click open.
    8. Go to settings>options>calendar>publish calendar, select permissions and click save.
    9. There will be a html link, everyone can view the information of the meeting room via this link.

    We need to confirm if the issue persists in OWA. Please also let the other organization try this.

    Thanks for your effort and time.

    Lance

    Was this answer helpful?

    5 people found this answer helpful.
    0 comments
  2. Anonymous
    2016-07-28T10:14:55+00:00

    Hi Gary,

    Can you share any update with us?

    Thanks,

    Lance

    Was this answer helpful?

    0 comments
  3. Anonymous
    2016-07-27T09:17:32+00:00

    Hi Gary,

    Setting up the sharing policy is two-way, which means the other business is also required to set up the sharing policy on their Exchange admin center.

    Just a little reminder, both need to input each other’s domain when you are creating the organization relationship.

    Please note that the relationship may need a period of time to take effect.

    Also, I’d like to confirm where do you view the availability of the meeting room, via Outlook for Windows, Outlook for Mac or Outlook Web Access?

    We will appreciate if you could provide the following information if the issue persists.

    1. If it still not shows in OWA, please provide the detailed application version and make sure it is up to date.
    2. If your organization set up a meeting, does the other business can view the availability?

    Best Regards,

    Lance

    Was this answer helpful?

    0 comments
  4. Anonymous
    2016-07-26T12:24:07+00:00

    Hi Lance

    Thanks for the guidance. I setup a sharing policy via 'organisation' > 'sharing', using the domain name of the other business (who are also 365 users).

    Unfortunately the availability information for our meeting room is still unavailable within the scheduling assistant, when the other business tries to setup a meeting.

    Could someone help us interrogate whether we set this up correctly?

    Was this answer helpful?

    0 comments
  5. Anonymous
    2016-07-25T09:29:52+00:00

    Hi Gary,

    About “another business” you mentioned, is it an Office 365 organization too? If yes, you can try to create sharing policies between the two Office 365 organizations by referring to:  Sharing policies in Exchange Online

    And if it is not another Office 365 organization, there will be no direct solution. Please consider if you can share the room calendar directly to the external user as a workaround.

    Thanks,

    Lance

    Was this answer helpful?

    0 comments