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Meeting Owner - Series Deleted from my Calendar, but not Other Calendars

Anonymous
2021-10-29T18:36:38+00:00

Hello,

I am having issues with one of the meeting invites I own. We host a full-team meeting for ~300 people on my team, and I am the Outlook owner of this meeting. Somehow, this meeting was deleted off my calendar, but not from others' calendars on my team. I got it back from my sent/deleted folders, however, now I cannot edit the invite. There are wrong dates reflected in the series and I need to either update it, or delete the series for my team altogether, but I am not able to.

With 300 on the team, I am not able to just blast out an email and tell them to disregard the other thread - it always results in confusion and frustration with that many people.

Any thoughts?

Outlook | Windows | Classic Outlook for Windows | For home

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  1. Anonymous
    2022-05-03T09:27:51+00:00

    After trawling the web, and reading all of the very unhelpful responses from Microsoft themselves I have found a work around:

    1. Get someone to forward the invite back to you.
    2. Accept the Meeting
    3. Download the meeting as ICS file to your desktop
    4. Delete the meeting from your calendar
    5. Import the meeting back into your calendar via File, Open & Export, Import/Export, Import an iCalendar (.ics) or vCalendar file (.vcs), select the file on your desktop and import.
    6. This allows the cancellation and control of the invite again.

    Note, if this is a long running series, you will need to make sure you are sent the series, not the occurrence.

    Hope this helps!

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  2. Anonymous
    2021-11-05T18:56:23+00:00

    Hi,

    I don't think you're following what I am saying. Yes, this was deleted from MY calendar as the meeting organizer, and YES, it SHOULD have sent out a cancellation to the participants, however, it did NOT. It still shows as an active thread - we even held a meeting today ON that meeting thread that SHOULD have shown as cancelled. I took a poll during the meeting, and 100% of meeting participants are still showing it as an active thread (NEVER received ANYTHING that indicated the meeting was cancelled). I cannot edit the meeting since it was cancelled from my calendar - this seems to be a glitch.

    Screenshot of the active meeting from one of my participant's calendars is attached (this screenshot was taken after the meeting SHOULD have been cancelled).

    I can send another invite, however, there will then be 2 active meeting series for the exact same meeting, causing major confusion across a large team.

    Thanks,

    Sydney

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  3. Anonymous
    2022-02-23T11:43:26+00:00

    How did you fix this?

    I have exact same issue.

    I cannot cancel the meeting again….because it is removed from my calendar and everyone else still sees it.

    Extremely frustrating!!

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  4. Anonymous
    2022-04-29T02:02:28+00:00

    what a bunch of idiots. same issue, its clearly a bug they refuse to fix

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  5. Anonymous
    2021-11-02T20:14:41+00:00

    But it is not cancelled on anyone else's calendar; only mine, which seems to be a glitch. I can certainly send out a new invite, however, the old invite goes until the end of 2023 and with a 300-person team, people will certainly get confused if I need to amend dates/times/etc. on the invite.

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