Exporting an outlook folder in windows to my desktop

Dear Carl Witton,

Good day! Thank you for posting to Microsoft Community. We are happy to assist you.

As per the description you have shared, we understand that you want to export an outlook folder to your desktop.

If you want to export or copy a specific folder from Outlook to your device storage, please kindly follow the steps below.

1. Launch you Outlook for Windows app.
2. Go to File menu, select Open & Export
3. Select Import/Export
4. Select Export to a File, and then select Next.
5. Select Outlook Data File (.pst), and then select Next.
6. Select a specific folder you want to export the .pst file and if your specific folder contains subfolders, check include subfolders checkbox and then select Next.
7. Select Browse, and then select the location where you want the new .pst file to be saved on you Windows device.
8. In the File Name box, type the name that you want to use for the new .pst file, and then click OK.
9. Select Finish.

After exporting, you can send or forward as an attachment to someone. Then the recipients can Import the folder or use Open Outlook Data File to see those emails using Outlook desktop client.

Note: by default, Outlook is set to download email for the past 1 year to your device. If you want to export all your emails or more than a year, please kindly open Outlook, select Account settings > Account Name and Sync Settingsand move the slider to All. Then, continue exporting your folder following the above steps.

For additional information, you can refer to Export or backup email, contacts, and calendar to an Outlook .pst file - Microsoft Support

We look forward to your update. I hope the above information will be helpful. Please feel free to let me know if there are any questions or I've got your wrong. I will keep assisting you based on the information you provide. I sincerely appreciate your patience and cooperation.

Thanks for your precious time. Have a nice day.

Sincerely,

Libeamlak | Microsoft Community Moderator