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Advanced email rules in Outlook365

Anonymous
2023-10-20T09:24:02+00:00

Hi All,

I'm trying to set up some useful outlook rools in O365 - for example, how to filter out calendar invite emails.

However, the old granular rule settings don't seem to be there anymore, instead the new rule settings are quite limited to from/to/message/subject.

Cheers,

Tobi

Outlook | Web | Outlook.com | Settings

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  1. Anonymous
    2023-11-16T07:45:49+00:00

    Hi AnnaThomas,

    Unfortunately, on my Macbook installation (or the web) I can't find the more extensive 'File > Manage Rules & Alerts' menus - in fact online I can't find any file menu.

    For anyone looking for the answer though: It seems to be hidden under 'Message Includes -> Type' -> you can select the sub-type 'Invitation'

    Cheers.

    Tobi

    (PS I would like to take this opportunity to voice my confusion about today's Microsoft office suite and the amount of unintuitive behaviours and weird between web, desktop & mac version.)

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  2. Anonymous
    2023-10-20T13:40:13+00:00

    Hi Tobi

    I'm AnnaThomas and I'd happily help you with your question. In this Forum, we are Microsoft consumers just like yourself.

    You are right that the new rule settings are more simplified than the old ones, but you can still access the advanced options by using the Rules Wizard. Here are the steps to do that:

    Select File > Manage Rules & Alerts to open the Rules and Alerts dialog box. On the Email Rules tab, select New Rule. Select Apply rule on messages I receive or Apply rule on messages I send to start from a blank rule.

    In the Step 1: Select condition(s) list, select the conditions that you want the messages to meet for the rule to apply. For example, if you want to filter out calendar invite emails, you can select which has an attachment and uses the form name form.

    Then click on the underlined words in the Step 2: Edit the rule description box to specify the details. For example, you can type Calendar in the Search text box and select IPM. Appointment from the list of forms.

    Click Next and follow the rest of the steps in the Rules Wizard to complete your rule. You can choose what actions to take on the messages that meet your conditions, such as moving them to a specific folder, deleting them, or forwarding them to someone else. You can also add any exceptions or additional options to your rule.

    Learn more: https://support.microsoft.com/office/c24f5dea-9465-4df4-ad17-a50704d66c59 https://support.microsoft.com/office/75ab719a-2ce8-49a7-a214-6d62b67cbd41

    I hope this helps ;-), let me know if this is contrary to what you need, I would still be helpful to answer more of your questions.

    Best Regards,

    AnnaThomas

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