How do I set up a group in Outlook email?

Hello Ethel R,

I'm Shalom and I'd happily help you with your question. In this forum, we are Microsoft consumers just like yourself.

To set up a group in Microsoft Outlook, you can create a contact group (also known as a distribution list) that contains multiple email addresses. This allows you to send an email to the entire group at once, instead of adding individual recipients each time. Here's how to set up a group in Outlook:

Note: The steps may vary slightly depending on the version of Outlook you are using, but the general process remains similar.

Step 1: Open Microsoft Outlook: Launch Microsoft Outlook on your computer.

Step 2: Navigate to People (Contacts): In Outlook, the Contacts section is usually named "People." You can access it by clicking on the "People" or "Contacts" button in the lower-left corner of the Outlook window.

Step 3: Create a New Contact Group:

a. In the "People" section, click on the "Home" tab in the top ribbon. b. Look for the "New Contact Group" or "New Group" option (the wording may differ depending on your version of Outlook) and click on it.

Step 4: Name the Group: A dialog box should appear, prompting you to enter a name for your new group. Type a descriptive name for your group, something that will help you easily identify it later (e.g., "Friends," "Colleagues," "Project Team," etc.).

Step 5: Add Members to the Group:

1. In the same dialog box, click on the "Add Members" button.
2. You'll have different options to add members: a. From Outlook Contacts: If the contacts you want to add are already in your Outlook contacts list, you can select them from the list that appears. b. From Address Book: If the contacts you want to add are not in your Outlook contacts but are in your email address book, you can choose them from there. c. New Email Contact: If you need to add a new contact to the group, you can create a new contact and add it to the group. d. Add to Members: As you select contacts, click the "Add to Members" button to include them in the group.

Step 6: Save the Group: After adding all the members you want, click the "Save & Close" button in the dialog box to create the contact group.

Step 7: Use the Group to Send Emails: Now that you have created the group, you can use it to send emails. To do this:

1. Compose a new email as you normally would.
2. In the "To" field of the email, start typing the name of your group. Outlook should suggest the group's name based on what you've entered. Select the group from the suggestions.
3. Once you've added the group to the recipient list, you can continue composing your email, and it will be sent to all the members of the group when you click "Send."

That's it! You have successfully set up a group in Microsoft Outlook, and you can now send group emails more efficiently by using this contact group.

Best Regards, Shalom

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Hi

How can you create a group email address - per above - that other parties can send emails to?

Eg - I set up a group distribution list - per above instruction & shared with other parties & they couldnt send messages to it.

Deirdre

Within OL > Help https://support.microsoft.com/en-us/office/get-started-with-microsoft-365-groups-in-outlook-b86c141b-39cf-49d9-a4db-124c3d786204