Create an Outlook rule for multiple phrases

Dear Federico F2,

Good day! Thank you for posting to Microsoft Community.

To answer your question, you can list all the phrases/keywords in a single rule. You don't need to create a separate rule for each keyword/phrase. To do this, you can enter the phrases and press ENTER on your keyboard.

Regarding AND/OR conditions, by default, the phrases/keywords values are treated as OR. This means that if any of the phrases/keywords are found in the email subject or body, the rule will be applied.

Regarding the correct syntax, I have been testing the query from my side, based on my test result, to have the rule work properly and filter the specific phrase/keywords, you need to use as of the first option, which is well ahead consensus, without any quotation mark. This will ensure that the rule looks for the exact phrase well ahead consensus in the email subject or body.

Regarding the Play button, the play button is used to manually run the rule. Since you are setting rule with move items to a different folder you have an option to run the rule manually. But may be for another rule they can't be run manually.

I look forward to your update. If you have any other questions or I have got your wrong, please feel free to let me know.

Thank you for your precious time. Have a nice day!

Sincerely,

Libeamlak | Microsoft Community Moderator

Dear Federico F2,

Many thanks for getting back to me,

To answer your question, the "Apply to All Messages" condition applies to all incoming messages or all emails in the Inbox folder. However, since you have already set up another filter for incoming emails, which is "Subject or Body Includes", Outlook will filter certain emails and apply rules when they meet the criteria. However, when you add the "Apply to All Messages" condition to an existing rule, it creates a rule condition conflict. As a result, Outlook will automatically remove this condition to avoid conflicts in the rules.

In the meantime, please feel free to let me now if there are any other questions and if incase my reply helps to clarify the issue, could you please help to vote or submit feedback on my above reply? it helps other user who are searching for the same information. Thanks for your support and understanding.

For other questions, feel free to add your post in the Microsoft Community team.

Thank you for your precious time. Have a nice day! 

Sincerely,

Libeamlak | Microsoft Community Moderator

Appreciate your help. I just created the rule using multiple phrases/keywords in 1 single rule and will test how it performs.

Additional Question, do you know why it happens that I create in the rule the condition to 'Apply to all messages' , I move forward creating the rule but then when I go to see or edit the rule after that was created that condition to 'apply to all messages' is not there any more or disappeared ? Thank you.

i would recommend you to create a Mailflow from Exchange admin Center it has many Feature