How to export and share a category list?

Eleni,

What is the reason that this isn't a support option within Outlook/Exchange?    These products are designed for business purposes for companies with multiple departments.   The convenience that it would give your customers would be amazing.   This person and I can't be of only a few that would want/need something that would be extremely beneficial.   I can understand for a personal calendar, but for group/shared calendar this seems like a no brainer and should be a no brainer to develop/design within either Outlook or Exchange (365 or premise.)    This should have been built into something as early as Office 2003 or 2007.

Thanks

Brian

Hello Jessica Nyfeler,

Thank you for posting this case in Microsoft Community!

Based on your description: How to export and share a category list? I would like to cooperate with you working on this case. To clarify this case, currently it is not supported to export or share the category list no matter in New Outlook, Classic Outlook or Outlook on the web directly. New Outlook has the same available category feature with Outlook on the web. You may check this Microsoft article as reference Use categories in Outlook.

I understand your requirement here but, please note Microsoft is constantly working on improving this product and adding more new features and the new Outlook for windows (Preview) version is still under active development. Therefore, I suggest keeping an eye on the Microsoft Outlook blog or the Microsoft 365 Roadmap | Microsoft 365 for any updates on this feature. In the meantime, I do apologize for the inconvenience this may cause and will also update here once I get additional information and the specific timeline for the feature will be added.

At this point, it is also recommended that click Help > Feedback or Contact support and provide feedback within the new Outlook for Windows and add your concern as an idea through the new Outlook in-app support Feedback site. Microsoft will keep monitoring customers feedback and valuable ideas there to consider/include in the future product update. Your understanding and patience will be appreciated.

Hope the above workaround would be helpful. If you need further assistance, please feel free to let me know, I will keep assisting you.

Your understanding and patience will be appreciated.

Thank you!

Hello Jessica Nyfeler,

Good day! Thank for your reply!

For your case, you may add the required, optional, and resource fields to the view in Outlook calendar. To add the fields, from the View menu, click View Settingsthen **Filter...**and find the Attendees... fields to search Customer A in your Address Book. You also can add more fields to filter the calendar view such as **Search for the word(s), Organized By...**and so on.

Again, your understanding and patience will be appreciated.

Thank you!

Hello

Thank you for your assistance.

I understand that currently, exporting/importing the category list is an available feature.

Therefore, I'm wondering if you could suggest an alternative method to achieve what I intend to do.

My objective is as follows:

I aim to establish a shared calendar with my colleagues, wherein I can record various meetings with all my customers. I would like to be able to filter the calendar view by customer. For instance, during a meeting with Customer A, I want to filter the calendar to display only meetings with Customer A, even if there are appointments scheduled with Customers B, C, and D.

Additionally, if my colleagues need to be aware of all meetings planned with Customer B, I would like them to be able to filter the calendar view accordingly.

Is there a method to accomplish this?

Thank you.

Hello Jessica,

Good day. Thank for posting in the community.

We've received your query, and you can expect to receive response from one of our community moderators accordingly.

At this point, we appreciate your patience and cooperation. Thank you.

Sincerely,

Community moderator