Can I view multiple calendars in the "To-Do" view in Outlook 365...?

Can you update Outlook so you can see multiple calendars in the To-Do bar?

Based on the earlier responses in this thread, the answer to your question is no, it is not possible to view multiple calendars in the To-Do Bar. The Default Calendar only shows in the To-Do Bar.

Hi Bassam,

Thank you for reaching out to this forum. I'm Utkarsh and as a fellow Microsoft user, I'm here and ready to help you today. I am a user like you, this is a user forum and not Microsoft directly.

Do not worry, I will help you sort this issue, rest assured that I will do my best to assist you.

Unfortunately, viewing multiple calendars in the "To-Do" view in Outlook 365 is currently not possible. The To-Do Bar only displays tasks and events from your default calendar.

However, I can offer you some alternative solutions depending on your specific needs:

1. Overlay or Side-by-Side Calendar Views:

-You can view multiple calendars simultaneously in the main calendar view. -Go to the Calendar section and select the checkboxes of the calendars you want to see. -Choose either "Overlay" mode to layer them or "Side-by-Side" to view them next to each other.

2. Create a Master Calendar:

-Combine events from multiple calendars into a single one for easier viewing in the To-Do Bar. -Use the "Copy to Calendar" feature to move events from other calendars to your default calendar.

I understand this might not be the answer you were hoping for, but I hope these alternatives can still help you manage your tasks and events effectively.

I hope this information helps! If I can be of help with anything else, please let me know. I will be glad to answer any other questions that you might have.

Give back to the Community. Help the next person who has this issue by indicating if this reply solved your problem. Click Yes or No below.

Warm Regards, Utkarsh

Hi Bassam,

Unfortunately, Outlook 365 doesn't have a built-in feature to automatically copy new calendar entries from individual calendars to a "Master Calendar." However, there are a few workarounds you can explore:

1. Use Overlay View:

This option allows you to see multiple calendars stacked on top of each other, creating a consolidated view. While not technically merging them, it provides a quick overview of events across different calendars.

2. Forward events manually:

You can forward individual events from Calendar 1, 2, and 3 to the "Master Calendar." While not automatic, it allows some control over which events appear in the master.

3. Consider Microsoft Flow:

This automation tool allows creating custom workflows. You can potentially set up a flow that triggers when a new event is created in any of the individual calendars and automatically creates a corresponding event in the "Master Calendar." However, this option requires some technical expertise.

4. Explore Outlook Groups:

If your calendars represent teams or departments, creating an Outlook Group with its own calendar might be a better solution. Members can add events to the group calendar, making it a central point for everyone.

I hope this information helps! If I can be of help with anything else, please let me know. I will be glad to answer any other questions that you might have.

Give back to the Community. Help the next person who has this issue by indicating if this reply solved your problem. Click Yes or No below.

Warm Regards, Utkarsh

@Utkarsh,

I already have option 1 and it's OK.

Ref. option 2: Will new calendar entries in each respective Calendar 1, Calendar 2 & Calendar 3, automatically gets copied to "Master Calendar"...?