How do I translate an email before I try to send it?

Hi Albert,

thanks for your information this will work for outgoing mails for the short time as you set it.

The use case is as follows:

There is a person in sales who receives emails from several countries with different languages. This person only speaks German. Now all incoming messages for this person must be translated into German, which is also possible through the settings.

However, as soon as I do what you have suggested, this will of course change. Then the incoming emails are translated into another language that the salesperson does not understand. For outgoing messages it works in the individual case. But even then you would have to change the settings for every communication in a different language.

Is this understandable or is it unclear? Is there a solution for this?

Thanks again for your help.

Best regards

Sven

Hi Sven Lepping,

Thank you for your response. I checked from my side using the shared steps and the video this option isn't visible for me as well, it's only visible when checking inbound emails as shown in the screenshot.

But if the Auto Translation feature is set up in your Outlook app as shown below then type your email.

When done, select the text, right-click, and choose Translate.

• Open your Outlook app and click on the File menu in the top left corner.
• Select Options from the left column.
• Navigate to the Language tab and scroll down to the Translation section.
• Select the Always translate option.
• Set your preferred language in the drop-down menu next to Translate into.
• Click OK.

Try to type your email.

When done, select the text, right-click, and choose Translate.

Thank you so much for your precious time and co-operation.

Sincerely,

Albert | Community Moderator.

Hi Albert,

Sure, I can give you the information:

• I use a company account so a work account
• I use the following Outlook version (Microsoft® Outlook® for Microsoft 365 MSO (Version 2406 Build 16.0.17726.20078) 64 Bit)
• I have already done this. you should have received a private message

Thank you very much for your help

Best regards

Sven

Hi Sven Lepping , Thank you for raising your concern in this community. Based on your description, you want to know how to translate email before sendingTo better understand and investigate your issue, could you please confirm the following details:

• Which account are you using from the listed below
• Microsoft365 Work/school account (e.g., t****@contoso.com)- Microsoft personal account (e.g. t****@outlook.com.
• Which Microsoft subscription are you using
• Which outlook version are using, please refer to the attached link: What version of Outlook do I have? - Microsoft Support
• Could you kindly record your screen in PowerPoint while reproducing the issue and share with me via private message to avoid exposing your information to the public. Please check this link on how to record your screen: Record your screen in PowerPoint - Microsoft Support

To view private messaging options> sign in to Microsoft Community, use the email account where you posted this thread information in Microsoft Community, > click your profile picture in the top right > select the My Profile option.

Could you please confirm the above questions. This will assist me in pinpointing the cause of the problem and offering a tailored solution. **Please note that our initial response might not resolve the issue right away. However, with your cooperation and more detailed information, we can work together to find a solution.**SincerelyAlbert |Community Moderator