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Create a new shared calendar in Teams or Outlook

Anonymous
2025-07-09T10:20:20+00:00

Hi,

I'm looking to create a calendar in my workplace which colleagues can add specific events to. For example, they may want to keep personal meetings private but want to share when they've blocked their calendar out for a specific project.

Is this doable in Outlook or Teams?

Thanks in advance.

Outlook | Web | Outlook on the web for business | Calendar

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  1. Anonymous
    2025-07-09T10:44:03+00:00

    Hello, 

    Good day to you! 

    Thank you for reaching out to Microsoft Community! 

    You can create a shared calendar in Outlook or Microsoft Teams, depending on how your organization is set up. Here are some options you can try: 

    Option 1: Shared Calendar via Outlook (Microsoft 365 Group): 

    1.You can go to Outlook (web or desktop) and click on the People icon to create a new group. create the new Microsoft 365 Group (add your colleagues). 

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    2.Once created, the group will have: 

    • A shared mailbox
    • A shared calendar
    • A shared OneDrive

    3.Access the calendar via Outlook (desktop or web) under “Groups” in the calendar view. 

    • This group will have a shared calendar that all members can access and add events to.

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    • When creating events, users can mark them as Private,****so others won’t see the details.

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    Option 2: Shared Calendar in Microsoft Teams: 

    • Teams doesn’t have a built-in calendar creation tool, but you can add a shared Outlook calendar to a Teams channel.
    • This allows everyone in the team to view and add events.

    More detail information in this article Share your calendar in Microsoft Teams - Microsoft Support [1f96-141a-91a-d7d3]

    Once again, thank you again for raising this issue; it’s helped broaden my understanding. I hope you understand that I want to help as much as I can within the scope of this forum.  

    If you find this information helpful, please consider clicking "Yes" to mark it as an answer. This helps other users who are facing similar issues to find useful guidance more easily. Besides that, this is really valuable to me, and it inspires us to continue building a space where everyone feels supported. 

    Feel free to reach out anytime if you need further assistance — we're always here to help. 

    Best Regards,         

    Tina L - MSFT | Microsoft Community Support Specialist

    3 people found this answer helpful.
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  2. Anonymous
    2025-07-11T14:05:45+00:00

    Hello,

    It’s been a while since I last heard from you — I just wanted to check in and see if you need any further assistance. Please feel free to let me know if there’s anything I can help with.

    If you found the information, I provided helpful, you can vote it up by your original account which raised this question. Once marked, it will automatically be pinned to the top. As other users will also search for information in this community, your valuable marked answer will definitely also help other users who have similar queries easily to find the correct solutions and useful information more quickly.   

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    Thank you for cooperation.

    Warm regards, 
    Tina L - MSFT | Microsoft Community Support Specialist

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