How do you print Address 3 using the Address Block feature in Word 2007?

The advantages of using Address Block, besides its simplicity and automatic country formatting, also includes consistent appearance whether Title is present or not.  To be denied the option of a third line of address is extremely annoying, especially as the documentation on the Match Fields feature strongly suggests that it should be possible. 

I am sure there are many like me who have wasted considerable time trying to get the additional line to print, in my case using Word 2003 and 2010. Please can Microsoft fix this irritating problem in what is otherwise a great product.

I fail to see how "Address 3" is not "applicable for address block". While I certainly see that there are a host of additional fields that pop up in the field mapping section, it still seems rather ridiculous that the programming team and Microsoft decided to omit the third address line from an Address Block. This just seems stupid.

Here is the pre-determined code that the developers created for the Address Block feature (default settings English language and United States region):

{ADDRESSBLOCK\f"<<_FIRST0_>><<_LAST0_>><<_SUFFIX0_>>

<<_COMPANY_

>><<_STREET1_

>><<_STREET2_

>><<_CITY_>><<,_STATE_>><<_POSTAL_>><<

_COUNTRY_>>"\l 1033 \c 2 \e "United States" \d}   <-- the modifiers may change based on your individual language and region settings

It would be very easy to simply add _STREET3_ to the pre-determined set of mapped fields.

I disagree with folks that say the Address Block is more headache than it is worth. It could be a very useful tool if it was implemented properly. As a data specialist, it makes my life much easier if I can deliver a standard set of fields for administrative staff to use. And as a support specialist, it is much easier to instruct users to use the big obvious "Address Block" button that is prominently displayed in the ribbon.

As for your answer Doug, you seem to have missed the point. I am certainly very comfortable in working with individual merge fields. The problem becomes training dozens of other users - who may not necessarily have the skill set required to work with field mapping - to simply add in and address for letters and mailings.

For instance, the Address Block does correctly handle the punctuation issues of the comma after city when mailing to North America (USA, Canada, Mexico all use the same City, State/Province format). the predetermined Address Block already inserts the comma after the city only if it is one of those countries. Otherwise it does not.

To do this manually as you suggest, you need to insert and If..Then...Else... statement. And here there is no easy way to do this for "general office users". the Wizard only allows you to insert specific text, not merge fields. So you either:

a) Alt+F9 and then Ctrl+F9 and write the whole thing out by hand

b) Use the wizard to set it up (Field name: --> is not blank) and still have to Alt+F to modify the code.

    BTW - I did this by using {IF{MERGEFIELD State}<>"" "{MERGEFIELD City}," "{MERGEFIELD City}"}

Most of you reading this will realize that it is not rocket science to figure that out. But again, the point is that for the majority of office workers who do not work with coding, that above is very intimidating to look at.

Finally, I also realize the even with the addition of Address 3 as part of the standard Address Block, that some people would still not have all their addressing needs met. However, I go back to my original point where at least incorporate the field labeledaddress in theAddress Block.

The Address Block causes more problems than it is worth.  Just insert the individual merge fields that YOU want to use in the configuration that YOU want them.

Doug Robbins - Word MVP

Hi,

Address blocks are set of pre-defined formats which cannot be modified. The fields which are under Required Fields for Address Block in the match field option are the ones that are used by the address block feature.

The fields under Optional information are not applicable for address block. For choosing items under optional fields, you have to insert them manually using the Insert merge field option.

Murali R, Microsoft Answers Support Engineer.

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