creating fax cover sheet

Hi. All I really want to do is have a templated fax cover sheet. I have used this somehow in the past, many times, and probably not on this Windows XP tablet. But it is no where to be found in WORD. Also, I have tried reinstalling Word's advanced features with the Microsoft Office Small Business Edition 2003 CD and that is not working for me at all. It acts like the CD isn't even there when I put it in. And Browse then does nothing. Then I got it to start running which I thought was going to install, and it messes up more. Is it possible that my Office was installed via a network or online and not with this CD?

The whole subject of faxing from Windows has never been a model of clarity.

In essence, you can either generate the cover sheet you want in Word, and send the whole document by whatever fax facility you have, or if you are sending via Microsoft Fax (i.e. with a traditional Fax Modem rather than via Outlook or an Internet Fax Service) then you /can/ do everything except the cover sheet in Word, and pick one of Microsoft Fax's cover sheets.

So,

1. this old text of mine is for when you want to do everything in /Word/ (and I agree with Graham - this is merely an explanation of what is going on "under the hood"):

If you're seeing the three options "Professional", "Elegant" and

"Contemporary", then the situation is as follows, at least in Word 2003:

a. Word's Fax Wizard uses a template called Fax Wizard.wiz (you will probably find it in

C:\Program Files\Microsoft Office\Templates\1033).

When you opt to print your Fax for faxing later, you get to choose one of those three types of fax. But Word does not then open a particular .dot depending on your choice.

The wizard dynamically generates the complete content (as far as I know) of the fax document using VBA code in the wizard, which you can see if you open the wizard as a document then open the VBA Editor.

The Wizard only uses the three .dot templates Professional Fax.dot etc. to get the /styles/ for the text it inserts into those generated templates.

So in other words, you should be able to modify one of the default templates in order to use the /styles/ you want, but in order to make radical changes to the whole appearance of the fax, you would probably also have to modify the VBA code in the Fax Wizard.

If you just want to send simple faxes prepared in Word using your own layout, I suggest you avoid the wizard, and create your own version of one of the provided templates, such as Professional Fax.dot , Business Fax. dot etc., then when you want to fax,

a. use File|New to select that fax template and create a new document based on it

b. fill in the necessary data. There are various ways to approach this -

the existing templates use { MACROBUTTON } fields I think.

c. print the document to your fax printer (if that's how your fax system works).

If your fax facility offers to add a cover sheet, say you don't want one.

Or

2. If you want to create a new /Microsoft Fax/ cover sheet, you have to use the Fax Cover Page Editor, which you used to be able to find in Windows Start->"All Programs"->Accessories->Communications->Fax. However,

 a. I do not know what has happened to that stuff in recent versions of Windows

 b. if you do have that facility, it is not completely obvious where the resulting .cov pages are stored.

Peter Jamieson

http://office.microsoft.com/en-us/templates/CT010117252.aspx#ai:TC010072673|

I thought that it was putting something into Outlook and it was from Microsoft? Maybe I am all wrong. I am confused. I know that I used to make fax cover templates on my pc, but maybe it was just in WORD? I am so confused ....

What's the link for the template you have downloaded?

Word 2003 comes with a fax wizard and a selection of fax layouts. The simplest way to use this is to run the fax wizard to create a message with a cover sheet. When you get to the point that the document is created edit that document to your taste (including changing the date or time field for a createdate field and add a numpages field for the number of pages ) and then save the end result (without the recipient details) as a document template. Then forget all about the fax wizard and create new fax documents from this template. Print to the fax driver.

A downloaded template can be used in much the same way, albeit without the initial use of the fax wizard. Simply open the template to make your changes.

<JeffDavis> wrote in message news:*** Email address is removed for privacy ***...

I've just downloaded the Professional Design fax cover sheets for my WORD 2003 from Microsoft. I have tried to figure out how to use them and I cannot. So how do I customize a template (if that is possible) with my personal info so that it will always use that info? And how do I use this now to create a fax cover sheet?

Graham Mayor - Word MVP

www.gmayor.com

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