Share via

How to remove all notes from Project 2010

Anonymous
2012-04-18T16:16:18+00:00

We sometimes share our Microsoft Project plan with our customers that includes sensitive internal information, mostly in the Notes.  Currently, we delete each individual note which is time consuming as there are around 500 tasks and 90% of those have Notes.  The Notes are in the template that we start each project from.  We want the Notes to be visible for internal use but want them to be inaccessable to outside customers.

Question - is there a fast and clean way to remove all Notes from Project 2010?

Thanks in Advance

Microsoft 365 and Office | Access | For home | Windows

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

Answer accepted by question author

Anonymous
2012-04-18T17:07:41+00:00

Hi ,

Welcome to this Microsoft Project forum :)

You can remove Notes en mass.  First, insert a new column and select the Notes field.  Now select the top entry (not the title - if you do, this process will remove it from the view, which could then be recovered by your client) click and drag down to the last task and click the Delete key.  The undo button will recover the situation - but I suggest you work on a copy of the file for sending to your client. When you get the copy back with amendment, you can open your original and copy/past the Notes column across, then save as the latest version.  Alternatively, you could copy/past the Notes column into Excel and reverse when the file comes back.

FAQs, companion products and other useful Project information can be seen at this web address:  http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on :)

Mike Glen

MS Project MVP (97-11)

See http://tinyurl.com/2xbhc for my free Project Tutorials

Was this answer helpful?

10+ people found this answer helpful.
0 comments

5 additional answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. Anonymous
    2012-04-18T17:31:53+00:00

    Too cool.  Perfect solution.  Thank you for your fast and effective solution.

    Regards,

    Joe

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments
  2. Anonymous
    2015-08-02T10:17:55+00:00

    Very helpful advice. It has saved me alot of time and effort in removing over 2000 notes from a programme that that I have been given by my client. Many thanks

    Was this answer helpful?

    0 comments
  3. Anonymous
    2012-04-18T18:05:31+00:00

    You're welcome,  :-)

    Mike Glen

    MS Project (97-11)

    See  http://tinyurl.com/2xbhc for my free Project Tutorials

    Was this answer helpful?

    0 comments
  4. Deleted

    This answer has been deleted due to a violation of our Code of Conduct. The answer was manually reported or identified through automated detection before action was taken. Please refer to our Code of Conduct for more information.

    Comments have been turned off. Learn more