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I am writing a paper in which I use two heading styles, heading 1 and heading 2, the headings are formatted with multilevel numbering so as I get sections such that:
1.1 Heading 2
1.2 Heading 2
2.1 Heading 2
2.2 Heading 2
I am trying to make a table of figures and wish to include the chapter numbers in my figure numbering and want to continue this multilevel numbering format such that:
Figure 1.1
Figure 1.2
1.1 Heading 2
Figure 1.1.1
Figure 1.1.2
1.2 Heading 2
Figure 1.2.1
Figure 1.2.2
Figure 2.1
Figure 2.2
2.1 Heading 2
Figure 2.1.1
Figure 2.1.2
2.2 Heading 2
Figure 2.2.1
Figure 2.2.2
Does anyone know how this can be done? Currently I can only apply a single heading style to the numbering of my Figures, i.e only Heading 1 and so my figures are then listed Figure 1.1, Figure 1.2, Figure 1.3 etc., instead of Figure 1.1, Figure 1.2, Figure 1.1.1 etc.
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Good point. If you set up Building Block entries to add the customized fields, it would be even more easy—or at least it wouldn't be a nightmare. :-)
The key, of course, is remembering to stay away from the Caption dialog box...
Actually, there is a way to do this without too much manual intervention -- although it would be easiest to do this after all the pictures and their captions have been inserted.
When you click the built-in Insert Caption button, click the Numbering button, and check the "Include chapter number" box, the caption it inserts looks like this when the field codes are expanded by pressing Alt+F9:
Figure { STYLEREF 1 \s }.{ SEQ Figure \* ARABIC \s 1 }
The STYLEREF field inserts the number of the most recent Heading 1 paragraph, and the SEQ field inserts the next number in the Figure sequence (and restarts that sequence after each Heading 1 because of the \s 1 switch).
To make this arrangement work for figures under Heading 2 paragraphs, just change the two instances of the number 1 to the number 2:
Figure { STYLEREF 2 \s }.{ SEQ Figure \* ARABIC \s 2 }
Do that in the first caption that appears under a Heading 2, and then copy the fields and paste them into the rest of the captions that occur under any Heading 2. Finally, press Ctrl+A and then F9 to update all the fields, and then update the table of figures separately.
Warning: After you've changed all those fields in the captions, if you then use the Insert Caption button to insert another caption, Word will undo all your work! If you need to add another caption at that point, do it by copying and pasting an existing caption.
Word's caption feature uses a particular numbering level only, so what you want can't be done without manual intervention. You probably wouldn't want to do this manually, as it would be a nightmare to maintain.