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Creating SharePoint permission group without delete access

Preeti Verma 21 Reputation points
2022-08-23T04:56:54.55+00:00

Hi, we are trying to build a SharePoint Site where we can build and provide a permission for the set of users only to upload, rename the title and edit the content of the document, but not delete those documents. Could some one advice how we can achieve this.

Thanks

Microsoft 365 and Office | SharePoint | For business | Windows
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  1. Callum Crowley 171 Reputation points
    2022-08-23T08:14:01.05+00:00

    You could create a custom permission level based on the contribute permission level and remove the delete permission from it. While this would allow users to create documents, they would not be able to delete them. Though by removing the delete permission, users will not be able to rename files.

    1 person found this answer helpful.

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  1. Jing Sun_MSFT 956 Reputation points
    2022-08-23T09:55:19.977+00:00

    Hi @Preeti Verma ,
    To provide a permission for users only to upload, edit the content of the document but not delete documents, you could try on the following steps:

    1. Site setting -> site Permission -> select permission levels from the ribbon
    2. Click contribute, then at the bottom, click “Copy Permission Level”
    3. Uncheck “Delete Items”
      234031-image.png
      Then give the new permission level name, description. Apply this new Custom permission level to the target SharePoint Group and add specific users to this group.
      233987-image.png
      Because the rename option is also included in the permission ”Delete Items”, users with this permission level in this group are not able to rename the documents.This behavior is by design.
      Here is an official article for your reference:
      Contributor users are not able to rename items in SharePoint if the Delete permission level is removed from the Contributors group (microsoft.com)

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    6 people found this answer helpful.

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