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Endnote alignment is uneven throughout endnotes section of document.

Anonymous
2012-11-16T01:02:15+00:00

Hello,

I have two issues that have to do with the formatting of my endnotes, which seem to be of mixed styles.

One problem is that in some endnotes, the text of the endnote begins immediately after the endnote number, with no space, while in other endnotes there is a space between the endnote number and the beginning of the endnote text.  (I don't know if this would be classified as a spacing issue or an indent issue).  I would prefer the latter spacing.

A second problem is that some endnotes have no indentation, while others have  a hanging indent, with only the first line indented and the rest of the endnote text aligned underneath the endnote number.  I would prefer the former style, meaning that I would like all of the endnote text to have a uniform left margin, and for this to be just to the right of the endnote number, not flush with it.

I would like to make the endnotes uniform in style, and I have been working with endnote styles in Draft View, but to no avail.

Since I have about 400 endnotes, is there a way to make the style uniform in one step, rather than adjusting each endnote?

Thank you,

Craig

Microsoft 365 and Office | Word | For home | Windows

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  1. Suzanne S Barnhill 277.1K Reputation points MVP Volunteer Moderator
    2012-11-16T04:34:11+00:00

    By default, when you insert an endnote, there is a single space between the Endnote Reference Mark and the Endnote Text.

    If you want to use a hanging indent, then you should really substitute a tab stop for the space(s) between the reference and the text. As for the style formatting, provided all the endnotes actually use the Endnote Text style, then you should be able to make the changes fairly easily.

    First you need to make sure that the Endnote Text style is formatted the way you prefer it.

    1. Right-click in an endnote and choose Style... In the Style dialog, Endnote Text will be selected.
    2. Click Modify, then Format | Paragraph and define your preferred paragraph formatting.
    3. Click OK to close the Paragraph dialog, OK to close the Modify Style dialog, and Apply to close the Style dialog.

    With any luck, your endnotes will have updated automatically. If not, apply the following procedure:

    1. Press Ctrl+F to open the Find dialog.
    2. Click More>> to expand the dialog.
    3. Click Format, then Style, and select the Endnote Text style.
    4. Click Find in and choose Endnotes.
    5. Word will select all the paragraphs that are in the Endnote Text style.
    6. Click the title bar of the document to change the focus from the Find dialog to the document without deselecting the text.
    7. Press Ctrl+Q to reset the paragraph formatting to that of the style.

    To add a tab character after the endnote reference mark, you can use Replace.

    1. Press Ctrl+H to open the Replace dialog.
    2. If you have just finished the preceding procedure, click No Formatting to remove the style formatting from the "Find what" box.
    3. In the "Find what" box, type ^e (which is the code for an endnote reference mark.
    4. In the "Replace with" box, type ^&^t (the text you just found, plus a tab character).
    5. Replace All.

    If your preference is to have endnotes numbered with ordinary numbers (not superscript), followed by a period and tab character (with hanging indent), see http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm for a macro.

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  2. Suzanne S Barnhill 277.1K Reputation points MVP Volunteer Moderator
    2012-11-16T22:11:36+00:00

    You would get this if you typed just ^, but it you type ^&^t as instructed, you shouldn't get it. Alternatively, you can click on Special and select first "Find What Text" (which will insert ^&) and then "Tab Character" (which will insert ^t).

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  3. Anonymous
    2012-11-16T16:08:27+00:00

    Hello Suzanne,

    Thanks so much for responding.  I started with your last set of directions above because the spacing between the endnote number and the beginning of the text is a priority. When I typed the Find and Replace endnote symbols into the Find and Replace box I got a message saying "^ is not a valid special character for the Replace With box."  I'm using the ^ symbol that is on the '6' key on a standard English keyboard.  Can you tell me why I'm getting this message?

    Craig

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