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how to save mailing addresses so I don't have to type it on envelope everytime

Anonymous
2012-12-03T03:23:21+00:00

I know I am not that familiar with Microsoft Office 2010 but I have always been able to follow directions.  For the life of me, I can not seem to save a list of dentist addresses for printing on envelopes so I can just print and not have to type each address every month when I am ready to sent statements.  Would someone please tell me where to get the answer or please send me the answer I have tried every way I have come across 2 or 3 times and they just don't seem to be saved.  Thank you so much for your help in my problem.  May you have a "Mery Christmas!"

Microsoft 365 and Office | Word | For home | Windows

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  1. Suzanne S Barnhill 277.1K Reputation points MVP Volunteer Moderator
    2012-12-03T04:52:53+00:00

    You could create a mail merge, but if you send to the same list every month, it might be just as efficient to create a file of addressed envelopes. Start with Mailings | Create | Envelopes. Set up your envelope and click Add to Document. See http://WordFAQs.mvps.org/DetachEnvelope.htm for instructions to detach the "letter" page from the envelope so that you're left with a single envelope. After the delivery address, press Ctrl+Enter to start a new page. Use the Envelope Return style for the return address and the Envelope Address style for the delivery address. Repeat as needed for all the envelopes, then save the file.

    If you have a varying subset of the same list, then a mail merge will be more appropriate. On the Mailings tab, in the Start Mail Merge group, click Start Mail Merge and choose Step by Step Mail Merge Wizard. This will step you through creating a data source that contains all the addresses and then selecting the addresses you want for a given mailing and merging them to an envelope mail merge main document that you create.

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  1. Anonymous
    2012-12-03T06:22:42+00:00

    If your Office version includes Outlook, store your contact addresses there. Word can use them individually or via mail merge (or with http://www.gmayor.com/Envelope_Label_Add_In.htm

    If not, then for Christmas card etc lists I would create an Excel worksheet or a Word table as a data source for mail merge. See http://www.gmayor.com/convert_labels_into_mail_merge.htm   for the format.

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