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How do I setup word document for note taking

Anonymous
2013-07-24T17:13:03+00:00

Hello-I have a meeting with a group of people to review a 90 page document.    How can I setup this document to print with a handout area.  I know that, that feature is availabe in Powerpoint.   I tried copying the doc in powerpoint and it only takes the first paragraph.  Please advise.

I'm using Word 2007.

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  1. Suzanne S Barnhill 277.2K Reputation points MVP Volunteer Moderator
    2013-07-25T14:22:13+00:00

    One simple way to get a margin would be to add a comment ("Notes" or "Use this space for notes") to the end of the first line of the document. This will cause the markup area to be displayed, and when you print the document, the default settings will be "Document showing markup." This will cause the document to print reduced into the top left corner of the page, leaving space on the right and at the bottom for notes.

    The advantage to this approach is that the layout of the document is not changed, and removing the comment (or printing without markup) will give you the original version.

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  1. Anonymous
    2013-07-24T17:43:48+00:00

    There is nothing explicitly designed to do that, but there are several features you can use to emulate the feature.

    Change paragraph line spacing from single to double, triple or wider so people can write their notes between the lines, immediately next to the relevant body text.

    Change the margins to provide a Wide left, or right or bottom margin

    Create a wide footer starting with a line to separate it from body text and word "NOTES:" to indicate purpose.  Optionally You can also add lines for people to write on.

    Those are the obvious options that pop up. I'm other people will be able to suggest more.

    My personal favorite is to provide people with an e-copy of the document file. Let them make notes directly in the file in the way that suits them best: hidden text embedded directly in the body text, using the comment feature, using the track changes feature, plus the options I suggested.

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  1. Anonymous
    2013-07-25T18:58:08+00:00

    I'll try that.  Thank you Suzanne!

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  2. Anonymous
    2013-07-25T15:54:16+00:00

    MMV: See, I told you there were other ideas, maybe better in this case.  Definitely mark it as "Answer" also.  I don't use Track changes intentionally so didn't think of it that way.

    So the question is, if you want to retain the current page layout, track changes is the best option. If you don't mind changing the page count and layout the options I suggested will work.

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  3. Anonymous
    2013-07-25T12:50:23+00:00

    Rohn007-  I was thinking about using the margin option, I just wanted to confirm that a better option was available.  Thank you for the input.

    Best Regards,

    mmv

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