Share via

What are the best practices for using multiple computers with OneNote.

Anonymous
2014-03-07T20:45:51+00:00

When I first started using OneNote a few weeks back, I simply launched it and somehow created a notebook. I had installed office 365 on four of my PC's and found I could easily use any PC to edit any page in the OneNote App. All the PC's were updated with any changes.

That was perfect! I use multiple PC's throughout the day.

However, I am not really sure where it actually stores that notebook. Did it put it in the 20 GB on OneDrive that came with office?

Now I discover that I have several additional notebooks and some of them only show up on some computers and not others. Worse. changes don't sync between some of the notebooks. In some cases I created them in one of my folders on OneDrive.

Other Notebooks, well. I'm guessing they were just created by office somewhere, but I am not sure where. When I needed them on another PC I could not figure out how to open them. So... I went to the original PC and exported them to a  folder on OneDrive and then opened them on in OneNote on the other PC's

I guess I just don't understand the basics of file management on Office365. I am used to being totally in control of where my data is.

I'm totally baffled as to why there is no "Save" or "SaveAs" entries under "File".

So far, I really like OneNote. Since I multitask a lot, it is great to have all my notes available with just one click and have them organized in a single document that is available across all my machines. I've eliminated scores of individual NotePad, WordPad and image composer files with just three notebooks with 3 to 5 tabs per notebook.

Until recently I use Office 95 because I was simply used to it. I'm somewhat lost when there is no file open dialog or can't find the documents in explorer.

I tried a couple tutorials, PDF's and FAQ's on the MS site, but quickly got confused by all the different versions of office and the changes from 2007 through 2013.

Is there some really clear explanation somewhere that tells me how to manage the OneNote and/or office365 files across multiple PC's using OneDrive?

Which ones are synced by OneDrive, where they reside, and how to manage them on 7 and 8?

Thanks

Bob


Additional Info

 Skip this if you like

Here is what I have at my workstation:

  • Dual monitor Window 7 PC  (6 TBs of disk space,90% full)
  • Three monitor Windows 8.1 PC
  • Acer Tablet with Windows 8.1
  • Sony Laptop dual boot with Windows 8.1 and (seldom used) Vista.

  ( total of 4 PC's and 7 monitors all within easy reach)

All of them have Office 365

All of them have OneDrive with 7 GB free + 50 GB  Purchased + 20 GB Office Subscription + 20 GB Bonus + 3 GB Camera Roll

Total  total of 100 GB (about 40GB free)

I only use one account, all of them log into the same account, I don't use shared folders on my network, except for backups and Archiving.

Here is how I use them:

Onenote is open on every PC almost all the time.

I usually have a minimum of 10 applications running, but more typically have 30+ windows open

Right this second I have:

4 copies of OneNote

2 Different Excell sheets

Windows media player, (two different streams).

Windows media encoder

Flash media encoder

Livestream Procaster, streams to cable channel 98

2 TeamViewer windows (remote into a TV station and a support call)

9 web pages open in IE (including this post)

11 web pages open in Chrome mostly  to Enom and GoDaddy or various blogs I write and some of the 38 web pages I maintain.

Microsoft Image Composer (a weekly comic strip I draw for a news mag in Alabama.

Remote Desktop Connection ( remoted into a Radio station I help produce)

Rainmeter (runs about 20 desktop skins I wrote to monitor clients computers and a growing farm of PC's in my garage.)

Skype ( a video call to Texas)

Microsoft 365 and Office | OneDrive | For home | Windows

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments No comments

2 answers

Sort by: Most helpful
  1. Anonymous
    2014-03-08T15:26:03+00:00

    How do I open them when I can't find them?

    Some of the notebooks were created by OneNote automatically on OneDrive, but they don't show up in my OneDrive folders. I assume the are in the 20 GB space that came with Office365 and they show up in the office bar, but only on the windows 8 PC's . Where does OneNote put these files and how do I get to them.

    BTW I am using the same MS account to log into all my PC's

    Was this answer helpful?

    0 comments No comments
  2. Anonymous
    2014-03-08T15:07:30+00:00

    AFAIK.. you can save the notebook on the hard drive of the computer or on onedrive to access it on other machines. Check the account you have signed in into each of the PC's to know the onedrive account where the note book is stored. If some of the notebooks do not sync, open them from onedrive directly and then start working on them.

    Was this answer helpful?

    0 comments No comments