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printing A6 or A7 multiple times on A4

Anonymous
2014-09-08T17:24:48+00:00

I have designed a ticket (including 2 logos) for a charity event I am running and I have planned it as an A6 document. I would now like to reduce it to A7 and print it 8 to a sheet.

I originally tried to print 4 to a sheet but one of my attempts accidentally came out A7 size and I prefer that. However there was a problem with the logo so I scrapped that version and I can't now remember how I did it. In any case it was only 4 copies to a sheet, with gaps in between, so it wasn't quite what I needed. One of the problems is that what it looks like in 'print preview' doesn't show what it will actually look like when printed!

I have been told that I need something more sophisticated than Word to do this (I have Word 2007) but the fact that it almost happened by accident makes me think it should be possible to achieve what I want.

Can anyone advise?

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  1. Anonymous
    2014-09-10T11:59:35+00:00

    Doug has kindly shown me a simple way to print my tickets by planning the ticket via Mailing using Avery 3427 label template which does 4 to a page, edge to edge. Exactly what I needed and no need for any new software after all. Still not sure what Adobe was doing but at least I've got what I need for now and I know how to do the same thing myself next time. 

    Thanks for your help too.

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  1. Suzanne S Barnhill 277.2K Reputation points MVP Volunteer Moderator
    2014-09-08T21:48:48+00:00

    The referenced article (http://wordfaqs.mvps.org/2PagesPerSheet.htm) might provide some help. I wasn't suggesting getting Publisher, just that you would find it easier than Word if you had it.

    If you can't open PDFs, then either you don't have Adobe Reader installed or the file association for the .pdf file extension is broken. Right-click on a PDF in Windows Explorer and choose Open with > Choose  default program... (don't choose Adobe Reader on the Open with menu even if it's offered). In the Open with dialog, choose Adobe Reader if it's offered, and make sure that the box for "Always use the selected program to open this kind of file" is checked. Click OK. You should then be able to open PDFs even as email attachments.

    Note that you cannot open PDFs (even ones created by Word) in Word. You can open them from the Word Open dialog, but not by double-clicking; you have to right-click and choose Open with > Adobe Reader.

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  2. Suzanne S Barnhill 277.2K Reputation points MVP Volunteer Moderator
    2014-09-08T18:07:36+00:00

    Much the most satisfactory way to print x-up on A4 is to design it that way from scratch, and much the easiest way to do tickets of this sort is in Publisher, where you can lay the ticket out once and then designate how many to print on a page.

    In Word, to get multiple copies on a page (beyond two, for which there is the "2 pages per sheet" setting), you need to actually create the ticket multiple times on the page. The conventional way to do this is with a label-type layout, which involves a table. Tables are pretty limiting in many ways and especially when it comes to handling graphics.

    Beyond the ability to design a document with two pages per sheet, Word offers only the ability to scale a document to a different paper size or to reduce a document of a given size to print multiple times on the given size of paper. This often has unexpected results. You may be more successful creating the document as desired, saving it as a PDF, and then using the "Multiple pages" setting in Adobe Reader's Print dialog to achieve the 8-up printing.

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  3. Anonymous
    2014-09-08T22:18:46+00:00

    Thanks Suzanne. I tried that and I can now open the pdf - progress!

    But when I go to print it on my new (Windows 8.1 computer) it prints it all squashed into the central quarter of the page. I can only print it full size by copying on to a stick and using my old (Windows XP) computer. That gives me a choice of settings. Why can't I do that on Windows 8.1?

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  4. Anonymous
    2014-09-08T19:26:01+00:00

    I can't open pdf documents at the moment (not sure why but it keeps telling me that there are problems with the contents). Someone sent me a pdf version of something similar which was supposed to print out correctly but the margins were wrong so the tickets weren't evenly spread on the page and I couldn't adjust them. She said I should select a different setting but it doesn't give that option when I open anything directly from an email attachment and it won't let me open any pdf that is saved to My Documents.

    I realise that Publisher would make it easier but I don't want to spend money on software I'll rarely need, especially when it did almost exactly what I wanted accidentally, which suggests that it is possible.

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