Deleting terminated employee account and duplication

Venkatapathi, Anand 1

Hi,

once an employee(John.smith@azure.com) is terminated in the HR system azure account is set to inactive and is deleted after 25 days. In some cases if the employee rejoins after 25 days or another employee with the same name joins after 25 days the same username is given to the new joiner(John.smith@azure.com).

This is causing an issue in the HR system as it keeps the username of inactive employees and does not allow write back of John.smith@azure.com to a different employee number.

Can you please let me know what is the best practise to avoid generating duplicate usernames and deletion of terminated employees user accounts from Azure.

Thanks,
Anand

James Hamil 24,481 Reputation points Microsoft Employee

2022-09-21T18:58:16.943+00:00

Hi @Venkatapathi, Anand , are you using a hybrid setup with AD Connect Sync, or is this all contained in Azure AD? This way I can determine if it's a sync issue or just a case of clearing out old users in AAD.
Venkatapathi, Anand 1 Reputation point

2022-09-21T19:34:35.107+00:00

Hi James,

I am part of the HR systems team, I think ours is all data contained in Azure AD. Azure team have said holding the old users costs a lot of data usage since it hold(emails, chats and other information) and is recommended by Microsoft to delete old(inactive) users.

What is the best practise? can we just hold the old usernames in a space efficient way to make sure they are not reused.

Thanks,
Anand
Venkatapathi, Anand 1 Reputation point

2022-09-28T09:52:53.217+00:00

Hi James,

Can you help further on this question.

Thanks,
Anand

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Deleting terminated employee account and duplication

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