Change location of Outlook Ribbon Item through policy

Question

I am hoping this is something simple. Is there a way through Azure to customize the ribbon bar for Outlook? I would like to move Encrypt on all employee's from under Options to under Message, so it is right in front of them when they do a new email.

Answer 1

Hi @Jon Mercer ,

Welcome to our forum!

Please kindly understand the tag” office-outlook-itpro” which mainly focus on general issues about Outlook client, we do know little about Azure. I've done a lot of research, and if you're willing to try it, you can refer to my steps below：
Based on my research and test, when you customize the UI in Outlook, it creates an *.officeUI file that contains the customization XML under C:\Users\%username%\AppData\Local\Microsoft\Office\

Firstly, add the Encrypt to Message tab.
On the File tab, click Options, and then click Customize Ribbon to open the Ribbon customization dialog.
Refer to the following screenshot, add Encrypt to New Mail Message tab, then click OK.

Now, Encrypt is successfully added.

After customizing the ribbon, browse to the *.officeUI file.

When I copy the file to the same location on another computer, the customized UI is displayed.

You can use a custom GPO to replace the toolbar file with the customized one at log on (or use a log on script) or copy the *.officeUI file to the folder underC:\Users\%username%\AppData\Local\Microsoft\Office\

Here are links about how to copy file to computer via GPO for your reference:

HOW TO COPY NEW FILES TO MULTIPLE COMPUTERS USING GROUP POLICY (GPO)
Copy Files or Folders to All Computers via GPO
(Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft does not guarantee the accuracy of this information.)
Hope above can help you!

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