Outlook - Is it possible to make a meeting room always visible in the calendar for new users?

JohnPerspirant 21 Reputation points
2022-10-12T09:24:09.007+00:00

I want new users in my organization to always have a few specific meeting rooms visible in their calendar. As in the box for that room should be checked by default so I don't have to do this manually everytime we get a new user (Which happens very often).

Would this be possible with a script, policy or another way?

Sincerely,
John

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Accepted answer
  1. Andy David - MVP 157.9K Reputation points MVP Volunteer Moderator
    2022-10-17T12:15:07.84+00:00

    I'd script it so you give them rights to the mailbox calendar and send a sharing invite. that will add it

    Add-MailboxFolderPermission -Identity ******@contoso.com:\calendar -user newUser  -AccessRights Reviewer -SendNotificationToUser $true  
    

    https://learn.microsoft.com/en-us/powershell/module/exchange/add-mailboxfolderpermission?view=exchange-ps

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  1. Limitless Technology 44,776 Reputation points
    2022-10-14T09:34:32.483+00:00

    Hello there,

    I suppose you can create a new calendar group and assign a default meeting room to the group and then add the new users to the group.

    If you are the administrator, you'll need to connect to PowerShell and run the following cmdlets:

    New-DistributionGroup -Name "room list name" –RoomList

    Add-DistributionGroupMember -Identity "room list name" -Member "room mailbox name"

    This will allow the Room Finder to show up and allow you to view the room list and choose from the available rooms as desired.

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