Sharing My documents externally and make it protected

Question

We need to share documents with an external user and give him permission to these documents only and make sure these documents can't be leaked outside my org. but external sharing is not allowed and only internal sharing users can do it. So, how can I share documents with external users and make it still protected?

Answer 1

Hi @Ahmed Elsayed Riad Abdelhady Elkeay

1) You can turn on external sharing:

Change the organization-level external sharing setting

https://learn.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off#change-the-organization-level-external-sharing-setting

2) You can use a password/block download to protect sharing documents with external users. You can even set an expiry date on the link.

Using Password-Protected Sharing Links with SharePoint Online

https://office365itpros.com/2019/07/23/using-password-protected-sharing-links-sharepoint-online/

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If this is helpful please accept answer.

Answer 2

Hi @Ahmed Elsayed Riad Abdelhady Elkeay ,

Thank you for querying in this forum.

I found two related articles for your issue.
1.How to secure external file sharing in SharePoint Online and Office 365/Microsoft 365
2.How to Share and Password Protect Files?
Thanks for your time and effort.

Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.

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