Do not accept outlook meetings when scheduled off working hours

Deni Garo 41 Reputation points

Hi all,

Normally we are working from 08.00 AM to 17.00 PM in Sweden but we have couple of users who are working from 08.00 AM to 13.00 PM. We changed that in outlook but when someone create a meeting and wants to add those people to meeting, those people are available? We would like to change that so when someone wants to add those people to outlook meeting that it shows busy.

We can change book meetings on room mailboxes by modifying ScheduleOnlyDuringWorkHours to $true. But how to configure it on a user mailbox. I read somewhere that this is ignored if recipient is user mailbox and not room.

Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Vasil Michev 85,556 Reputation points MVP

    The best thing to do here is to adjust their working hours, you can do so via the Get-MailboxCalendarConfiguration cmdlet, or the user himself can do it via OWA. Alternatively, have them book a daily recurring event that covers 13-17PM or a similar timeframe and mark it as "busy"

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  2. Joyce Shen - MSFT 16,581 Reputation points

    Hi @Deni Garo

    You could take a reference at the method introduced in this similar question: How to auto respond/ auto decline meetings outside work hours

    1.Creating a nonexistent event during your off-duty time in your Outlook calendar, and set it recurring:

    Open the Outlook client > switch to calendar page by clicking the Calendar icon at the left bottom corner > Home > New Meeting > click Make Recurring and set the recurrence pattern, OK > complete creating meeting, click Send.

    2.Open the Automatic decline option in Outlook.

    File > Options > Calendar > Automatic accept or decline > select Automatically decline meeting requests that conflict with an existing appointment or meeting (NOTE: you need to select Automatically accept meeting requests and remove canceled meetings at the same time) > OK.

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