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Auto-delete of meeting requests

Microsoft Q & A 381 Reputation points
2022-10-25T17:36:14.783+00:00

We have below policy configured in our tenant.

PS C:\Users> Get-OrganizationConfig |fl VisibleMeetingUpdateProperties*
VisibleMeetingUpdateProperties : Location,AllProperties:15

As per Microsoft the default value of the parameter VisibleMeetingUpdateProperties is Location,AllProperties:15: changes to the meeting location at any time, or changes to other meeting properties within 15 minutes of the meeting start time results in visible meeting update messages.
AllProperties:15, 15 here means MeetingStartTimeWithin15Minutes.

In Outlook desktop app, unchecking the following option changes this default behaviour (it stops deleting the emails):
253944-image.png

In Outlook web app, even if I have unchecked the following options, the emails still get deleted:
253930-image.png

With the same settings for the organization why we have a different behaviour in outlook client . Is this policy only applicable for outlook web app.

Exchange Server Management
Exchange Server Management
Exchange Server: A family of Microsoft client/server messaging and collaboration software.Management: The act or process of organizing, handling, directing or controlling something.
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  1. LilyLi2-MSFT 1,981 Reputation points
    2022-10-26T06:53:02.96+00:00

    Hi @Microsoft Q & A ,

    "Delete meeting requests and notifications from Inbox after responding" in Outlook desktop client means that when you respond (such as Accept, Decline or Tentative) meeting requests in your inbox, the meeting invitation will be deleted automatically.
    When you uncheck this option, meeting invitations are not deleted after they respond.

    While "Delete invitations that have been updated by the organizer" in Outlook web app means attendees do not see notifications for some changes made to a meeting. Exchange Online updates the meeting in their calendar and moves the notification to the Deleted Items folder
    There is currently a fix:
    Connect to Exchange online PowerShell
    Get the current organization settings: 

    Get-OrganizationConfig | Select VisibleMeetingUpdateProperties

    Make all properties of the meeting update visible: 

    Set-OrganizationConfig -VisibleMeetingUpdateProperties AllProperties

    If the above configuration does not meet your requirements, it is recommended that you submit your feedback in UserVoice: https://feedbackportal.microsoft.com/feedback

    If an Answer is helpful, please click "Accept Answer" and upvote it.
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