Remove declined appointments from participants calendar

Junior 131 Reputation points

Sometimes we want to create a recurrence appointment where we invite a room as location.

The problem is, if I create a series of appointments with participants and specify a room as the location, the participants do not receive a cancellation email if an appointment has already been created by another user on one of the days.

-> Instead, all recurring appointments are displayed in their calendar.

Is there any option to not display the appointments who are in conflict with other appointments at the same time?

RemoveCancledMeetings wasnt working for me.

Here are the settings of the room I mentioned


Office Management
Office Management
Office: A suite of Microsoft productivity software that supports common business tasks, including word processing, email, presentations, and data management and analysis.Management: The act or process of organizing, handling, directing or controlling something.
2,040 questions
Microsoft Exchange Online Management
Microsoft Exchange Online Management
Microsoft Exchange Online: A Microsoft email and calendaring hosted service.Management: The act or process of organizing, handling, directing or controlling something.
4,301 questions
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Accepted answer
  1. Jame Xu-MSFT 4,171 Reputation points

    Hi @Junior ,
    When a scheduled meeting conflicts, the meeting will be cancelled but not automatically cleared in the calendar. The person who booked the meeting will receive a cancellation notice and he can choose to manually clear the meeting in the calendar. You could suggest areas you would like to see improved in Exchange Online on Feedback.

    If an Answer is helpful, please click "Accept Answer" and upvote it.

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