How do I turn off or disable the default "Request Responses" from the Response Options in Outlook 365?

DDG2023 6 Reputation points
2022-11-29T21:29:58.84+00:00

How do I turn off or disable the default "Request Responses" from the Response Options in Outlook 365?

I am able to shut off the "Allow New Time Proposals" default via the Calendar options, but there doesn't seem to be anywhere to shut off the Request Responses option. Whether a person accepts or declines a meeting doesn't matter when sending to a mass distribution list. I just don't want to get e-mails every time, and I want to avoid having to manually shut off that option every time.

I found an old Outlook 2010 response indicating an option to create a published form (link below), but the code wording provided didn't work with Outlook 365.
* https://social.technet.microsoft.com/Forums/en-US/3442e634-337d-4df7-aaf9-ce90f3385b62/how-to-disable-quotrequest-responsequot-in-outlook-2010?forum=outlook

Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Faery Fu-MSFT 18,431 Reputation points Microsoft Vendor
    2022-11-30T06:43:54.76+00:00

    Hi @DDG2023 ,

    Welcome to our forum!

    As far as I know, there is no setting to turn off the default "Request Responses" in Outlook 365. While I totally understand your concern to have this feature included. I suggest you submit your ideas via the following link: https://feedbackportal.microsoft.com/feedback/forum/89a8afa3-2e1c-ec11-b6e7-0022481f8472

    Furthermore, as a workaround, you can create a rule and then remove all meeting responses from a specified mail folder automatically in Microsoft Outlook.
    You can do it as following:

    1. Rules > Manage Rules & Alerts, click the New Rule button on the E-mail Rules tab
    2. In the new Rules Wizard dialog box, click to the Apply rule on messages I receive
    3. In the second Rules Wizard dialog box, please check the option of use the form name form
      265507-1.png
    4. In the popping up Choose forms dialog box:
      Select the Application Forms from the drop-down list,
      Add Acceptance/Decline Meeting Response and Tentative Meeting Response into the Selected Forms box.
      265547-form.png
    5. In the second Rules Wizard dialog box, check the option of delete it.

    More details, you can refer to: https://www.extendoffice.com/documents/outlook/1894-outlook-remove-meeting-responses.html
    (Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft does not guarantee the accuracy of this information.)


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    1 person found this answer helpful.

  2. Gopal Agarwal 401 Reputation points
    2022-11-30T07:14:12.023+00:00

    Hi @DDG2023
    The second way to disable the default "Request Responses" is to uncheck the "Request response" while creating the new meetings. Check the steps shared below.

    1. In the new calendar invite, select the Response Options under the Attendees option in the drop-down menu.
    2. To disable the "Request Response," Uncheck the "Request Responses" mark.

    265558-calender-option.jpg


  3. novicequestioner 5 Reputation points
    2024-01-29T23:50:47.6+00:00

    +1 - is there a way to make this a default?

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