What will happen if we change the number of versions to be 100 instead of 500 to utilize our storage

john john 946 Reputation points
2022-12-14T02:15:25.937+00:00

Inside our SharePoint Online tenant we want to free some space, and inside our document libraries we have set to keep that latest 500 versions, as follow:-

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now if we set the number of versions to be 100 instead of 500.. will this affect existing documents as well as new documents?

For Example:- so let say we have a document which contain 180 versions, then after changing the number of versions that is kept from 500 to 100, will this document get its oldest 80 versions automatically removed?

Thanks

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  1. Brijendra Gautam 66 Reputation points
    2022-12-14T16:25:02.13+00:00

    It's not deleting older version just after changing the Number of version to keep from 500 to 100, it'll keep all but when you try to create any new version then it'll delete old versions and keep only latest 100.

    1 person found this answer helpful.
  2. Xuyan Ding - MSFT 7,561 Reputation points
    2022-12-14T09:08:12.41+00:00

    Hi @john john ,

    The new limit will not affect the existing old version. Older versions will still be kept. So changing the version limit is only valid for newly created documents and existing documents that do not exceed the new limit.
    270504-image.png
    You can see an example of this post: Limit Versioning and Delete Old Versions in SharePoint
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