Teams Drops Meeting Links from Recurring Series - Expiration?

Sandra Friedemann 0 Reputation points
2023-01-23T17:22:08.47+00:00

I have noticed this from time-to-time and never thought much about it until this morning when I got a frantic ping from a teammate trying to join a call with a number of senior executives. The meeting link from a series established in January, 2022 was gone from the invitation.
Question: Do meeting links expire after a set period? Perhaps 365 days? Since this series was established on January 24, 2022 and today is January 23, 2023 that seems like a logical assumption.

If that is the case that is going to be a HUGE headache because I have dozens upon dozens of recurring meetings across three different manager calendars.

I will appreciate your earliest response.

Microsoft Teams
Microsoft Teams
A Microsoft customizable chat-based workspace.
8,704 questions
{count} votes

3 answers

Sort by: Most helpful
  1. Tasadduq Burney 8,456 Reputation points MVP
    2023-01-23T17:32:19.3166667+00:00

    Meeting links in Microsoft Teams do not expire after a set period of time. However, the link may be removed from the invitation if the meeting organizer deletes the meeting or if the organizer's calendar is deleted. It's also possible that the meeting series got deleted accidentally by the organizer or by someone else with access to the calendar. You can check with the organizer to see if the meeting series is still active, or if it was deleted by accident. If it was deleted, the organizer will need to recreate the meeting series and send out new invitations with the updated link. In addition, you can try searching the meeting in the teams chat or channel where the meeting was scheduled, or in the organizer's calendar to see if the link still exists.

    0 comments No comments

  2. Tasadduq Burney 8,456 Reputation points MVP
    2023-01-23T17:32:50.4333333+00:00

    Meeting links in Microsoft Teams do not expire after a set period of time. However, the link may be removed from the invitation if the meeting organizer deletes the meeting or if the organizer's calendar is deleted.

    It's also possible that the meeting series got deleted accidentally by the organizer or by someone else with access to the calendar. You can check with the organizer to see if the meeting series is still active, or if it was deleted by accident.

    If it was deleted, the organizer will need to recreate the meeting series and send out new invitations with the updated link. In addition, you can try searching the meeting in the teams chat or channel where the meeting was scheduled, or in the organizer's calendar to see if the link still exists.

    0 comments No comments

  3. Sandra Friedemann 0 Reputation points
    2023-01-24T15:34:03.6733333+00:00

    Thank you for your response, Tasadduq.

    Is there another explanation, aside from the meeting or series having been deleted and re-established?

    Since the meeting is in a calendar that I manage, and since I created the original meeting and the recurring series, and since the manager in whose calendar this resides never touches recurring meetings, and since I can categorically state that this is a series that has remained untouched except for an occasional move in day or time since inception there seems no other explanation than that there is something within the code that caused this link, and links in other long-standing meeting series, to disappear without explanation or notice.

    As stated in my original query, this is not a one-off event. I've had this happen to me a number of times across several calendars that I manage.

    There is a different thread within the learn.microsoft.com collection where a number of users had a similar question - and no answer was provided. Please see the thread at MS Teams invite link disappears... [https://learn.microsoft.com/en-us/answers/questions/127597/ms-teams-invite-link-disappears-after-accepting-in

    For myself, this instance was the first time I noticed the series origination date - January 22, 2022 and hit on the fact that the link "miraculously" disappeared exactly a year later on January 23, 2023.