Outlook Private Meetings : Display Name

Question

We have a number of teams rooms set-up in our organisation.

These are are bookable by sending the meeting invitation via outlook.

When users set the meetings to private we just see "Private Appointment" in the calendar view.

When meetings are not private we see: Meeting name, Teams Meeting, Room Name, Booker

Is there anyway for the calendar to show us: Private Meeting, Booker?

We dont want to see the subject of the meeting but very very useful to see who has booked the room.

Answer 1

Hi @LG,

When meetings are not private we see: Meeting name, Teams Meeting, Room Name, Booker

Are you checking the calendar of the room mailbox via Outlook?

By default if the RemovePrivateProperty parameter of the room mailbox is set to $true, you should be able to see the booker.

You can check this setting via this cmdlet in Exchange Online Powershell with an account which has Exchange roles assigned:

Get-CalendarProcessing <room mailbox name> | fl RemovePrivateProperty

If it shows false, you can use this cmdlet to set it to true:

Set-CalendarProcessing <room mailbox name> -RemovePrivateProperty $true

Below is an example:

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