Show Company-Wide Calendar in Outlook for Teams Owners

Question

I am hoping to find out how to successfully view our company-wide Teams calendar in my Outlook.

We are on the Azure network, and I can see all the other Teams that I belong too in my Outlook under a category "All Group Calendars", but I cannot see the one group that was original set-up as a company-wide group.

When I say company-wide group, I mean that when I created the team I selected that all employees are automatically registered as team members.

I am listed as an owner of the Team, so I am not sure why this would be the case.

I'd like to have the functionality so I can easily add and edit events from Outlook and have them linked to our company-wide Sharepoint page (from the same Team), where there is a nice widget that displays that calendar.

Any help would be greatly appreciated!

Answer 1

Hi @Danny N

To view the company-wide Teams calendar in your Outlook, you will need to add the calendar to your Outlook account. Here's how you can do it:

1. Open Teams and navigate to the Calendar tab in the team where the company-wide calendar is located.
2. Click on the three dots (...) in the upper right corner of the Calendar tab and select "Open in Outlook".
3. The calendar will open in a separate window in Outlook.
4. To add the calendar to your Outlook account, right-click on the calendar and select "Add to Outlook Calendar" from the context menu.
5. The calendar will be added to your Outlook account and will appear in the "Calendar" section.
6. You can now view, add, and edit events from Outlook and have them linked to the company-wide SharePoint page, which is part of the same team.

If the above steps don't work, you can also try the following:

1. Open Outlook and click on the "Calendar" section in the navigation pane.
2. Right-click on "My Calendars" and select "Add Calendar" -> "From Internet".
3. Enter the URL of the company-wide Teams calendar in the "Link" field and click "OK".
4. The calendar will be added to your Outlook account and will appear in the "Calendar" section.

I hope this helps! Let me know if you have any further questions.

Regards,

T

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Answer 2

Hi @Danny N ,

Org-wide teams are by default hidden from Exchange clients like OWA or Outlook.

In order for it to show up in the "Group" and "All Group Calendars" section in Outlook, you'll need to run the following Exchange Online PowerShell command against this group:
(Please contact the Exchange administrator of your organization if you don't have the permission to run the command.)

Set-UnifiedGroup -Identity "group name" -HiddenFromExchangeClientsEnabled:$False

Note: It might take some time for the change to take effect, especially in the Outlook desktop client and could take longer if you are running in cached mode.

Reference: Set-UnifiedGroup

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Answer 3

We use Outlook Optics, which lets you create company-wide, team or group views. You can view, manage and report calendars, and there are utilization, productivity and availability views.

https://www.timewatch.com/products/outlook-optics/