How many people can share one joining link on Teams webinars?

Stuart Butler 25

We are running a webinar and the version of teams we use requires a registration page. We are wondering if the joining links are unique? If they are, can they be shared? If they can be shared, how many times can they be used by others, is there a limit?

Obviously I've tested this myself and within my team to a few people, but I'm wondering if, for example, can we skip having a registration page for most people (i.e. register ourselves for the event and send the one joining link to the 300 attendees).

Alexandra Koskiranta 0 Reputation points

2023-07-18T13:30:34.94+00:00

I am writing to inquire about the process of sending a reminder webinar email to all our registered attendees and guiding them to join by clicking the designated link at the scheduled time. As the organizer of the webinar, I would like to ensure a smooth and hassle-free experience for our participants.

Firstly, I would like to confirm whether it is acceptable to insert either my direct join-meeting link or my colleague's "join here" link in the email to all registered attendees. I would like to know if the links provided to the registered attendees are unique to each individual. Ideally, I would like to send a single email to all registered attendees one day before the webinar, simplifying the process of guiding them to access the webinar using a single link. However, if the links are unique and tied to each attendee's registration, please let me know so that I can follow the appropriate procedure.

If you have any recommendations or best practices for sending webinar reminder emails and facilitating easy access, I would be grateful to hear them.

Thank you for your attention to this matter. I look forward to your prompt response.
Marie Griffiths 0 Reputation points

2023-08-10T14:20:07.2966667+00:00

We had an issue with this for our webinar today. It only allowed 3 people to join using the link we shared. Is there an easier way than asking them to register as we already ask them to register for the webinar on our website and then they have to register again to access it on the day.

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SokiGuo-MSFT 23,236 Reputation points Microsoft Vendor

2023-02-27T05:23:12.43+00:00

Hi @Stuart Butler

If they can be shared, how many times can they be used by others, is there a limit?

In webinars, the number of participants can be up to 10,000, the number of fully interactive users is 1,000, and those over 1,000 only have view-only functionality.

can we skip having a registration page for most people (i.e. register ourselves for the event and send the one joining link to the 300 attendees).

There is no way to skip the registration page, attendees are required to fill out the registration form, which is by design. For more details about Teams Webinars, you could refer to: https://learn.microsoft.com/en-us/microsoftteams/quick-start-meetings-live-events

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Stuart Butler 25 Reputation points

2023-02-27T09:13:13.0133333+00:00

Hi @SokiGuo-MSFT , this answer isn't borne out by testing I've done. If someone (Person A) registers for the event and gets the joining link, they can share this link by right clicking the button in their email and pasting the link in a chat/email with others. I have done this and using other browsers had 7 people join the same webinar using Person A's link. In the Attendance report they are all reported as new attendees yet only 1 person was registered to attend.

Similarly, attendees can use the link that the organizers are sent in Outlook to join the event without going through the registration page. Is there a limit to how many times this can be done?

SokiGuo-MSFT 23,236 Reputation points Microsoft Vendor

2023-02-28T07:55:54.35+00:00

Hi @Stuart Butler

If you invite directly in a meeting, it will be the result of your test. Teams webinars allow anonymous participation through a browser. Anonymous users only need to enter their first name before joining. As long as the number of participants is within the maximum capacity, there is no other limit.

Stuart Butler 25 Reputation points

2023-02-28T09:49:25.9233333+00:00

Hi @SokiGuo-MSFT , Thanks for clarifying I had not understood that there was a difference between "inviting" people using the meeting link and having people register. This makes much more sense and makes things much easier for us on the day!
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1 additional answer

Marie Griffiths 0 Reputation points

2023-08-10T14:43:01.77+00:00

We had an issue with this for our webinar today. It only allowed 3 people to join using the link we shared. Is there an easier way than asking them to register as we already ask them to register for the webinar on our website and then they have to register again to access it on the day.
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