Outlook does not fetch signature from Appdata

Question

Good day,

Using intune to push email signatures to our users,
The new Outlook Client Version is 20230217004.10 (looks like outlook web client)
Cannot fetch signatures from %appdata%/microsoft/signatures

Where does this new outlook get it's signatures from?
Where can I publish signatures?

Br
Don P

Answer 1

Hi, the new Outlook client version that you mentioned, 20230217004.10, is a web-based version of Outlook that is part of Microsoft 365. This version of Outlook does not use the traditional signatures stored in the local file system, such as %appdata%/microsoft/signatures.

Instead, to create and manage email signatures in the web-based version of Outlook, you can use the built-in signature editor. Here's how to create a signature in Outlook for the web:

1. Open Outlook for the web and click on the Settings gear icon in the top right corner.
2. Select "View all Outlook settings" at the bottom of the Settings menu.
3. Click on "Compose and reply" in the left-hand menu.
4. Scroll down to the "Email signature" section and click the "+" button to create a new signature.
5. Type your signature in the editor window, using the formatting options to customize the text, fonts, and colors.
6. Once you're finished, click "Save" to save your signature.

You can also create different signatures for different email accounts, and choose whether to include your signature automatically in new messages, replies, or forwards.

To push email signatures to your users, you can use Microsoft Intune to manage policies for Outlook for the web. In Intune, you can create a new policy for email signatures and configure the settings for your users. You can also use PowerShell scripts or other automation tools to deploy email signatures across your organization.

Note that if your users are still using a traditional desktop version of Outlook, such as Outlook 2019 or earlier, they may still be able to use the local file system to store their email signatures. However, the web-based version of Outlook is becoming increasingly popular, so it's a good idea to start using the built-in signature editor in Outlook for the web.

Answer 2

You can try using PowerShell to push email signatures to end users. Since Outlook for Windows has its email signature settings moved to the cloud, PowerShell should be able to get the signature into those settings.