View previous versions of document without restoring from document library.

adil 1,206 Reputation points
2023-03-06T12:59:59.3466667+00:00

Hi,

When Documents uploaded to SharePoint document history is created and when user view version history how to view previous versions of document without restoring it

SharePoint Server
SharePoint Server
A family of Microsoft on-premises document management and storage systems.
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SharePoint
SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
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  1. Yanli Jiang - MSFT 21,126 Reputation points Microsoft Vendor
    2023-03-07T09:41:53.0633333+00:00

    Hi @adil ,

    Right click on the space between the item or document name and date, and then click Version History from the menu. You might need to scroll the menu to see Version History.

    If you don't see Version History, click the ellipsis (...) in the dialog and then click Version History.

    You'll see a list of versions of the file.

    In the Version History dialog, hover next to the version you want view and click the down arrow on the right side to get a list of options.

    Click View.

    03071

    For more information, please refer to:

    https://support.microsoft.com/en-us/office/view-the-version-history-of-an-item-or-file-in-a-list-or-library-53262060-5092-424d-a50b-c798b0ec32b1

    Update on 03/08/2023

    Select one of the versions in the Version history window. Once selected, it will open in the native Microsoft application.

    03080

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    NOTE: make sure you have office client.


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  2. Guo, Qun 0 Reputation points
    2023-03-30T13:37:31.3533333+00:00

    Hi @Yanli Jiang - MSFT ,

    thanks for your reply and guidance. Our users tried this feature and encountered a problem. When opening an older version, a login mask appears and asks for a login name and password. After you have entered the access data, the login mask appears again. If you click on "Cancel", the login mask will be hidden and a backup copy of the corresponding version of the document will be opened. We use SharePoint 2019 Modern and Microsoft 365 for Office applications. Do you also see the login mask? Do you have an idea why this login mask is always displayed?

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