Is it possible to exclude specific senders from Auto Archiving?

Brendan Clark 0 Reputation points
2023-03-31T08:14:08.8433333+00:00

A VIP in my organisation has requested they want to exclude specific people from Exchange Online Archive, as macOS Mail client isnt supported by Online Archive, and want to be able to see all emails quickly from 2 specific senders.

They do NOT want to use Outlook, currently he searches via OWA but this "takes too long".

So, my question is, how do I exclude 2 internal email addresses from ebing archived, and just leave any mail form then in the inbox of the user.

Thank you

Microsoft Exchange Online
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  1. Vasil Michev 97,231 Reputation points MVP
    2023-03-31T08:31:51.9966667+00:00

    You cannot, retention tags cannot be targeted to messages from specific senders only. What you can do is remove the default archive tag and use personal tags instead, which the end user can apply to messages as needed. Though judging by your description above, he will likely see this as overkill.

    And alternative/mixed approach would be to use folder-specific tags instead, and combine them with Outlook rules. For example, you can have the content of the Inbox folder auto-archived, whereas items from said senders are moved to a different folder, say "important mail", are not automatically processed. Or do it vice versa, leave the content of the Inbox folder as is but only process items in other folders. The downside is that user-created folders will need to be stamped with personal tags, so again some sort of effort is required on the VIP's side.

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