Do Inactive/Terminated accounts require License assignment for M365/Onedrive/Mailbox retention

Question

Do Inactive/Terminated accounts require License assignment for M365/Onedrive/Mailbox retention

PREM 5

We are using M365 E5 for active users.
To retain OneDrive/Mailbox data for 3-10years, Do we have to maintain additional licenses for Deleted/Terminated users?
Can you please point to this information in MS documentation too. I couldn't get clarity on this from the open documentation. Help me please.

PREM 5 Reputation points

2023-05-10T19:56:09.47+00:00

There is this detailed article. I couldnt understand if the License Requirement is for users who are in the company and wanted to access a Ondrive of a user terminated or. Is it for the associated terminated users account of Onedrive.
https://learn.microsoft.com/en-us/office365/servicedescriptions/microsoft-365-service-descriptions/microsoft-365-tenantlevel-services-licensing-guidance/microsoft-365-security-compliance-licensing-guidance

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PREM 5 Reputation points

2023-05-10T19:56:09.47+00:00

There is this detailed article. I couldnt understand if the License Requirement is for users who are in the company and wanted to access a Ondrive of a user terminated or. Is it for the associated terminated users account of Onedrive.
https://learn.microsoft.com/en-us/office365/servicedescriptions/microsoft-365-service-descriptions/microsoft-365-tenantlevel-services-licensing-guidance/microsoft-365-security-compliance-licensing-guidance

Answer 1

Emily Hua-MSFT 27,896

Hi @PREM

In my opinion, you do not need to assign license for deleted/terminated accounts.

Please refer to following articles:

OneDrive retention and deletion

Set the OneDrive retention for deleted users

If a user's Microsoft 365 account is deleted, their OneDrive files are preserved for a period of time. You can set this time period. You may enter a value from 30 through 3650 in the Days to retain files a deleted user's OneDrive box.

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Emily Hua-MSFT 27,896 Reputation points

2023-05-16T05:35:09.1366667+00:00

Hi @PREM

If you have a chance to be back, please check whether my information is helpful to you.

Any issues, please feel free to post back.

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Do Inactive/Terminated accounts require License assignment for M365/Onedrive/Mailbox retention

1 answer

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