notification

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notification

Glenn Maxwell 7,481

One of my user has mistakenly sent an email outside the company. The email is not supposed to be sent. Is there any way where we can warn users or put notification that they are sending emails outside the company. When i put an external email in To Field, i see a message The following recipient is outside your organization

Jarvis Sun-MSFT 3,601 Reputation points Microsoft Vendor

2023-05-29T07:42:43.1866667+00:00

@Glenn Maxwell I wanted to follow up and know if the below responses helped in answering your query. If it did, please do not forget to accept the appropriate response as Answer so that others in the community facing similar issues can easily find the solution.

Jarvis Sun-MSFT 3,601 Reputation points Microsoft Vendor

2023-05-29T07:42:43.1866667+00:00

@Glenn Maxwell I wanted to follow up and know if the below responses helped in answering your query. If it did, please do not forget to accept the appropriate response as Answer so that others in the community facing similar issues can easily find the solution.

Answer 1

Jarvis Sun-MSFT 3,601 Microsoft Vendor

Hi @Glenn Maxwell ,

According to my experiment, you can implement to notify senders when they are sending emails outside the company by creating mailflow rules, and below is my condition configuration for your reference:

524

Results:

5242

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Jarvis Sun-MSFT 3,601 Reputation points Microsoft Vendor

2023-05-26T07:19:24.86+00:00
@Glenn Maxwell By my test, configuring Mail Tip on also enables alerts when sending external emails.

In EAC, go to Recipients>Mailboxes，select the mailbox to open the properties page and Others

or cmdlet:

Set-OrganizationConfig -MailTipsExternalRecipientsTipsEnabled $true

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Answer 2

Amit Singh 3,731

Did you check this article?

https://o365reports.com/2020/03/25/how-to-add-external-email-warning-message/

Please Note: Since the web sites are not hosted by Microsoft, the links may change without notice. Microsoft does not guarantee the accuracy of this information.

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