How to send an meeting invite automatically to new joiners and employees who are added in group/DL? Is there any way for this do get this done?

Vinod Survase 4,571 Reputation points
2023-08-02T07:06:58.2466667+00:00

How to send an meeting invite automatically to new joiners and employees who are added in group/DL? Is there any way for this do get this done?

Microsoft 365
Microsoft 365
Formerly Office 365, is a line of subscription services offered by Microsoft which adds to and includes the Microsoft Office product line.
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Microsoft Exchange Online
Microsoft Exchange Online Management
Microsoft Exchange Online Management
Microsoft Exchange Online: A Microsoft email and calendaring hosted service.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Aholic Liang-MSFT 13,731 Reputation points Microsoft Vendor
    2023-08-03T07:15:44.7933333+00:00

    Hi @ Vinod Survase

    In my tests, for a recurring meeting to an M365 group, after adding a new member to the group, the following message can be automatically sent to this member and the event added to the calendar.User's image

    However, this is not possible for distribution lists.

    And according to my research, neither the EAC nor the Outlook client has a setting to automatically send pre-existing meeting invitations to new members of any group.

    Therefore, as a workaround, I recommend that you use M365 groups or manually add people to an existing meeting by following the steps below:

    If you're the meeting owner:

    1. Double-click to open the meeting, then use the To line or the Scheduling Assistant to add one or more people to the meeting.
    2. Click Send and then select one of the following:
    • Send updates only to added or deleted attendees.
    • Send updates to all attendees.

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