11,682 questions
You need to explicitly invite external users via their email address. SharePoint Online doesn't provide an 'anonymous' option for site-wide access (it will at the file-level).
Sharepoint site share with everyone option missing.
Omar Rashed
41
Reputation points
I created a site with SharePoint that I want to external users to join; However, when I type everyone in the name in only option that appears is "Everyone except external users" I want to include external users how can I do that?
Microsoft 365 and Office SharePoint For business Windows
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Jerry Xu-MSFT 7,961 Reputation points2020-10-23T02:33:59.003+00:00 Hi, Omar-6618 ,
If you want to show everyone option in people picker, you can try with the following cmdlet in PowerShell. When users share an item with Everyone, it is accessible to all authenticated users in the tenant's Azure Active Directory, including any active external users who have previously accepted invitations.
connect-sposervice -url https://domainName-admin.sharepoint.com -cred(get-credential) Set-SPOTenant -ShowEveryoneClaim $True
In other words, this everyone group only contains the external users who has accepted the invitation to your tenant, and recognized as an external user in you Azure AD. It will not work for external users who are not invited. Just like Trevor said,
SharePoint Online doesn't provide an 'anonymous' option for site-wide access (it will at the file-level).
SharePoint Online has deprecated the public site feature years ago and will not support making a site accessible by anonymous users from Internet.
Reference: https://learn.microsoft.com/en-us/sharepoint/troubleshoot/sites/public-websites-be-discontinued
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Omar Rashed 41 Reputation points
2020-10-23T08:58:07.993+00:00 I am planning to use SharePoint to have a site with a list of all forms where clients can open the site and submit a form; however, it doesn't seem to be possible because they need to be invited before hand. Which Microsoft app would you recommend where I could do that for anyone even if it requires live email account to access as long it doesn't need an invitation.
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Jerry Xu-MSFT 7,961 Reputation points
2020-10-23T09:03:53.673+00:00 Hi, if you only want users to fill-in certain forms, you can give a try on MS forms which can generate anonymous links for users to submit. It is highly integrated with Microsoft 365 and you can use Power Automate or SharePoint Online to fulfill more complicated tasks. The portal is here: https://www.microsoft.com/en-us/microsoft-365/online-surveys-polls-quizzes?rtc=1
Third-party information disclaimer:
The third-party product that this article discusses is manufactured by a company that is independent of Microsoft. Microsoft makes no warranty, implied or otherwise, about the performance or reliability of third-party products referenced in this article. -
Omar Rashed 41 Reputation points
2020-10-23T12:14:07.483+00:00 I understand that form gives out a link which I can share with other people. But I wanted to make a clean looking site like the one you can do with sharepoint site where it will include all the links to forms in a clear manner. Is there an alternative where way to create a similar thing but make it accessable to everyone?
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trevorseward 11,711 Reputation points2020-10-23T15:24:42.663+00:00 Per my answer on your post, SharePoint Online sites do not allow for anonymous visits. You must invite people to SPO sites via email address.
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Jerry Xu-MSFT 7,961 Reputation points
2020-10-27T03:11:08.21+00:00 Hi, @Anonymous ,
Per my knowledge, there is no approach for you in SharePoint Online as it is now designed not providing anonymous visits just like Trevor said.Explanation from MS:
As part of the evolution of the Office 365 service, we periodically evaluate the capabilities of the service to make sure that we're delivering the utmost value to customers. After careful consideration, we concluded that for public websites, Office 365 customers would be better served by third-party providers whose core competency is public websites. Therefore, we've made the difficult decision to discontinue the SharePoint Online Public Website feature so that we can focus our efforts and investments on delivering capabilities in Office 365 that will bring more value to our customers.
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