How to enforce a terms & conditions and Privacy policy to internal and external users before they accessing any files and data via Azure AD and M365 suite from different storages like SharePoint online, OneDrive for business and Exchange online?

Question

How to enforce a terms & conditions and Privacy policy to internal and external users before they accessing any files and data via Azure AD and M365 suite from different storages like SharePoint online, OneDrive for business and Exchange online?

Answer 1

Hello Vinod,

I believe the following will help:

1. Use Azure AD Conditional Access:

• Create a policy in Azure AD to require users to accept the terms before accessing resources.

1. Set Up Azure AD Terms of Use:

• Configure terms of use in Azure AD to ensure users agree before gaining access.

1. Apply Guest User Policy (For External Users):

• Use Azure AD B2B to set up policies for external users, requiring them to accept the terms.

1. Configure SharePoint and OneDrive Settings:

• Adjust settings to limit access based on acceptance of terms.

1. Use Exchange Admin Center:

• Apply mail flow rules to inform users about the terms and policy.

1. Inform and Support Users:

• Notify users about the new requirements and provide support for any issues.

1. Monitor and Review:

• Make sure to regularly monitor access and ensure all users are complying with the policy acceptance.

All the best.