How to design the similar word document in sharepoint pages?

Question

Hi,

I would like to know when we created a page inside the sharepoint and take the content of word documents, what are things we have to keep in mind. I want to design the word document in sharepoint site with same contents? Actually, I want to know when we do copy and paste from the word document, is it paste whole things like images, text font sizes, indexes and tables all these as it is or do we need any modification?

Thanks!

Answer 1

Hi @Khushboo Kumari,

Thank you for posting in this community.

You can use text web part and directly copy the content form the word documents. Text web part can add images, text, indexes and tables. But text styling will be abandoned, because text font styles in the text web are not very rich. Text styles that are not supported will be set to "Normal text" by default. For more information about this text web part, you can read this article.

I understand from your previous question that you are looking to build a knowledge base and display the content from word documents on site pages. I eventually found a way to possibly meet your needs and reduce the manual effort. That's embedding Word files into site pages. The file is still opened in word but not in another web tag. I hope this will be of some help to you.

1.I created a team site and set this site to public (anyone in the organization can access this site). Other types of sites are fine.

2.Now we need a file library to hold all the word files. You can create and upload all the files yourself.

3.Go to your Page Library and new a site page. Add Embed Web parts.

4.Copy the link of the word file.

The default copied link will allow the user to edit the file, if you don't want that click on Settings and change it to View.

5.Copy the link to the embed and apply it.

6.Save and Publish this page.

7.Since SharePoint Online only allows the creation of one Page Library. All site pages must be saved in a library. So, I created a choice column called Library to indicate which Library it belongs to and categorized by that column. (You can right click the page ->Details->select choices.)

Edit current view->group by Library.

Here are the results in my side.

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Answer 2

Hi @Khushboo Kumari,

Sure. I would be happy to explain that to you.

I have built a couple of station pages to display the document content according to your knowledge base. But since only one Page Library can be created for a site in SharePoint Online, here I don't know whether each page belongs to InfoSec Library, SysAdmin Library, Help desk Library or Architect Library.

So, I created a column to select the type of column, and the selections are InfoSec Library, SysAdmin Library, Help desk Library and Architect Library.

Each document identifies which library it belongs to.

Now I want to create a view to categorize these pages by Library.

Here is the result:

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