Outlook sending cancellation notice to all members of reoccuring meeting when removing a member.

Moore, Wanda (NBCC) 0 Reputation points
2023-10-05T11:50:11.9766667+00:00

I have re-occuring meetings setup in Outlook and when I go in to the series to remove one person, it is automatically sending cancellation notices to the entire list of invitees. It does not give me the pop up box to "send only to added/deleted member" or "send update to all". It is doing it automatically.

Why is everyone getting a cancellation notice? I am not selecting cancel - I am deleting one email address in the invite bar.

Help! This is causing major headaches as these meetings are with high officials in industry and extremely hard to get times scheduled.

Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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  1. ChristyZhang-MSFT 23,886 Reputation points Microsoft Vendor
    2023-10-06T02:30:46.1433333+00:00

    Hi @Moore, Wanda (NBCC) ,

    Welcome to our forum!

    According to your description, i notice that the Send update options disappear before you send the meeting update. As i know, it is related to a recent MS Office version update:

    User's image

    More information: "Send updates" prompt not displayed when updating meetings.

    It's suggested that you could try to disable Turn on shared calendar improvement via File -> Account Settings -> Account Settings -> select your account and click “Change” -> in Exchange Account Settings window, click “More Settings”.

    User's image

    Hope to help you!


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