Hi @Khushboo Kumari
Creating and publishing a document library for the finalized documents in your organization in SharePoint Online can be done in several ways, depending on your needs and preferences. Here are some possible options and best practices to consider:
Option 1: Create a document library in an existing SharePoint site that is relevant to the finalized documents. For example, if you have a site for a specific project or department, you can create a document library there to store the finalized documents related to that project or department. This way, you can leverage the existing site permissions, navigation, and metadata to manage and access the document library.
Option 2: Create a new SharePoint site with a dedicated document library for the finalized documents. This option is suitable if you want to have more control and flexibility over the document library settings, such as permissions, versioning, views, columns, and content types. You can also customize the site appearance and navigation to make it more user-friendly and consistent with your organization’s branding.
Option 3: Create a communication site with a document library web part for the finalized documents. This option is ideal if you want to showcase the finalized documents in a visually appealing and engaging way, such as using tiles, cards, or carousels. You can also add other web parts to the communication site, such as news, events, images, videos, or feedback forms, to create a rich and interactive experience for your audience.
Some best practices for managing document libraries in SharePoint Online are:
https://blog.mydock365.com/7-tips-for-managing-document-libraries-in-sharepoint-online
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Best Regards
Cheng Feng