Microsoft Lists - how to limit the displayed text in List view?

Question

Microsoft Lists - how to limit the displayed text in List view?

Paulina Skorko 25

Hi,
I use MS Lists, modern view. In my list there is one column, which includes a lot of lines of text. I'm not sure what happened (I presume some update from Microsoft around Monday 23rd Oct) but previously, only few lines were visible in Lists view, and everything was looking clean and readable. Full text was visible only in Grid view or when opening certain item. Now, without me changing anything, any settings, full text is shown in List view. I need to scroll at least few times to get past one item.

Is there a way to limit how much of the text is shown in list view? I was googling the answer, I tried to format that lenghty column using JSON codes I found but all of them created some flaws.

Do you have any idea how to beat that problem? Preferrably I'd like to see about 4 lines of top text from each row.

2 answers

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Answer 1

Xyza Xue_MSFT 30,176 Microsoft External Staff

Hi @Paulina Skorko ,
It seems this is not a common issue per my test.

I created a column with multiple lines of text, and as soon as I have more than five lines of content, it automatically collapses, and you can only see five lines in view mode, which looks like what you originally and hopefully had. And after my research, there is no option to change this setting. It should autohide out-of-range text by default. Your situation is rather strange. User's image

However, we can work together to narrow down and resolve the situation. So, Please kindly provide more information below to let us work further.

1.Try editing the contents of this multiline text to refresh it and see if it collapses automatically.

2.Whether all Lists have the same problem? You could create a new List to check.

3.Try to use a different browser or your browser's InPrivate mode to see if the same error occurs.

4.You could try to clear browser cache then restart it.

5.Are other users with permissions facing the same problem? View through another computer or account.

Hope the information can help you. And if there have any unclear or misunderstanding, please feel free to post back and we’ll continue to help you all the time!

Your understanding and patience will be highly appreciated! Hope you have a good day and keep safe!

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

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Paulina Skorko 25 Reputation points

2023-10-26T06:55:46.29+00:00
Hello,

I edited contents in few items of that column, refreshed, and it did not collapse.

Yes, all lists I had have the same problem. I also created test one from scratch, and it looks the same. I wanted to add the image but i see "Unauthorized request. Please make sure you are using the correct credential" - maybe this is problem with my corporate restrictions.

Problem is the same using Microsoft edge and Google Chrome (these are only two allowed browsers in my corporate network). Network doesn't allow to access lists via inPrivate (in both browsers)

Cache and cookies are cleared, after that I restared browsers and no changes, lists still looks the same.

Yes, everyone with access to the lists have the same flawed view as me.
Xyza Xue_MSFT 30,176 Reputation points Microsoft External Staff

2023-10-26T07:19:32.48+00:00

Hi @Paulina Skorko ,

I invited my colleague to help me test your question, he shares with me that the content is automatically collapsed and after my internal and external searches, there are no users with the same question as you. And I didn't find that Microsoft released an update about the display of multi-line text columns. We strongly suggest you can create a new service request in M365 admin center as an admin, and more professional will help you.

(Microsoft 365 admin center ->> Support ->> Help & support)

Thanks for your understanding.

Best wishes for an accurate and quick resolution, I look forward to receiving your good news!

If the answer is helpful, please click "Accept Answer" .
Xyza Xue_MSFT 30,176 Reputation points Microsoft External Staff

2023-11-06T08:39:18.2266667+00:00

Hi @Paulina Skorko ,

I am checking the status of this case. Please let us know if you would like further assistance.
If you have any update about this issue, please feel free to post back.

Answer 2

MatsunoMatt 0

I'm now experiencing the same issue as Pauline, this has now reared its head again.

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Microsoft Lists - how to limit the displayed text in List view?

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