Sharepoint Communication Site - Automatic update of linked documents when updated on OneDrive

Question

I am creating a Sharepoint Communication Site for a legal team. where we can share contract templates with the entire organisation.

The contract templates are stored in One Drive in a Legal Teams folder. These templates are continuously updated so we need a smart solution for automatic sharing of updates.

On the Sharepoint Communication Site we wish to link to the documents in One Drive. I can make the links but when I amend the documents in our One Drive teams folder the amendments are not automatically updated on the Sharepoint Communication Site.

What should I do to make this work?

Answer 1

Hi @Lotte Møhl Dyrlund ,

To make sure that the documents on your SharePoint Communication Site are always updated when you change them in your OneDrive folder, use the OneDrive sync app to sync the files between the two locations. This way, any changes you make in one place will be reflected in the other automatically.

Check out the steps in this document or the video:https://support.microsoft.com/en-us/office/sync-sharepoint-files-and-folders-87a96948-4dd7-43e4-aca1-53f3e18bea9b

In normal circumstances, the OneDrive application syncs your files continuously as soon as it detects a change, which it should do automatically. If you are experiencing desynchronization, you can only try "Pause syncing" and then "Resume syncing."

Open OneDrive’s window again, and click or tap on the Pause button from the top.

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Answer 2

Dear Haoyan

Thank you for you r quick and very useful answer. I will let you know if I need any further assistance.

Have a nice day.

Best regards,

Lotte